Laurel Road Community Development District
12051 Corporate Boulevard, Orlando, FL 32817
Phone 407-723-5900; Fax 407-723-5901

The following is the agenda for the Board of Supervisors Meeting for the Laurel Road Community Development District scheduled to be held Wednesday, June 9, 2021 at 12:15 PM located at 5800 Lakewood Ranch Blvd, Sarasota, FL 34240. The following is the proposed agenda for this meeting.

Call in number: 1-844-621-3956 Passcode: 790 562 990 #
BOARD OF SUPERVISORS’ MEETING AGENDA

Administrative Matters

Roll Call to Confirm Quorum
Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]

Business Matters

Consideration of the Minutes of the May 12, 2021 Board of Supervisors’ Meeting
Ratification of Funding Requests 26-28
Review of District Financial Statements
Other Business

Staff Reports District Counsel District Engineer District Manager

Supervisor Requests and Audience Comments Adjournment

Laurel Road Community Development District

Consideration of the Minutes of the May 12, 2021 Board of Supervisors’ Meeting

MINUTES OF MEETING

LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING
Wednesday, May 12, 2021 at 12:15 p.m. 5800 Lakewood Ranch Blvd,
Sarasota, FL 34240

Board Members present at roll call:

Pete Williams	Chairperson
Pricilla Heim	Vice Chairperson
Janice Snow	Assistant Secretary
John Blakley	Assistant Secretary Dale Weidemiller	Assistant Secretary

Also present at roll call via speaker phone or in person:

Vivian Carvalho	District Manager-PFM Group Consulting LLC.
Venessa Ripoll	Assistant District Manager- PFM Group Consulting LLC (via phone)
Amanda Lane	District Accountant- PFM Group Consulting LLC (via phone) Ed Vogler	District Counsel- Vogler Ashton	(via phone)
Shawn Leins	District Engineer – AM Engineering (via phone) Jim Schier	Neal Communities
Pam Curran	Neal Communities
John McKay	Neal Communities
Sandy Foster	Neal Communities

FIRST ORDER OF BUSINESS	Administrative Matters

Call to Order and Roll Call

Ms. Carvalho called the meeting to order at 12:41 p.m. and proceeded with roll call. The Board Members and Staff in attendance are outlined above.

Public Comment Period

Ms. Carvalho noted that there were no members of the public present.

SECOND ORDER OF BUSINESS	Business Matters

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Consideration of the Minutes of the April 14, 2021 Board of Supervisors’ Meeting

The Board reviewed the Minutes from the April 14, 2021 Board of Supervisors’ Meeting.

On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board approved the Minutes of the April 14, 2021 Board of Supervisors’ Meeting.

Consideration of Resolution 2021- 16, Approving a Preliminary Budget for Fiscal Year 2022 and Setting a Public Hearing Date

Ms. Carvalho presented Resolution 2021-16 and notated the District is moving forward with staying Developer funded with an O&M Budget of $121,355.00. She added that the suggested public hearing date be August 11, 2021 at 12:15PM at this location. Mr. Williams asked if the team could check to see if a roll is available for use.

On MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board approved Resolution 2021-16, Approving a Preliminary Budget for Fiscal Year 2022 and Setting a Public Hearing Date for August 11, 2021 at 12:15 p.m. at 5800 Lakewood Ranch Blvd, Sarasota, FL 34240.

Review	and	Consideration	of VGlobalTech Website Agreement

Ms. Carvalho explained that this is just to show what is in place currently with the Website vendor. The proposal was already approved, and this is the form of the contract.

On MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board approved the VGlobalTech Website Agreement.

Ratification of Hamilton Engineering & Surveying Proposal for Surveying and Mapping Service

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Letter from Supervisor of
Elections, Sarasota County

Mr. Leins explained this was for the existing onsite lakes for the specific purpose survey.

On MOTION by Mr. Williams, seconded by Ms. Weidemiller, with all in favor, the Board ratified the Hamilton Engineering & Surveying Proposal for Surveying and Mapping Service of Vistera Pond Topo.

Letter from Supervisor of Elections, Sarasota County

Consideration of Resolution 2021- 12, Adopting an Internal Controls

Ms. Carvalho noted that the Sarasota County Supervisor of Elections submitted their letter and there are zero registered electors within the District.

On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board accepted the Letter from the Sarasota County Supervisor of Elections.

Ratification of Funding Requests 24-25

Consideration of Resolution 2021- 12, Adopting an Internal Controls

The Board reviewed Funding Requests 24-25.

On MOTION by Mr. Williams, seconded by Ms. Heim, with all in favor, the Board ratified Funding Requests 24-25.

Review of District Financial Statements

Consideration of Resolution 2021- 12, Adopting an Internal Controls

The Board reviewed the District Financial Statements.

On MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board accepted the District Financial Statements.

THIRD ORDER OF BUSINESS	Other Business

Staff Reports

District Counsel –	No Report

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District Engineer – Mr. Leins reported that the project has been through permitting and there are seven or eight of the prequalified bidders who are bidding on the project.  Those bids will be due around June 1st.

District Manager – Ms. Carvalho noted that the next meeting is scheduled for June 9, 2021.

Audience Comments and Supervisor Requests

There were no audience comments or Supervisor requests.

FOURTH ORDER OF BUSINESS	Adjournment

There were no other questions or comments. Ms. Carvalho requested a motion to adjourn.

On MOTION by Mr. Williams, seconded by Mr. Weidemiller, with all in favor, the May 12, 2021 Board of Supervisors’ Meeting for the Laurel Road Community Development District was adjourned at 12:48 p.m.

Secretary / Assistant Secretary	Chairperson / Vice Chairperson

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Laurel Road Community Development District

Ratification of Funding Requests 26-28

LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT

Funding Requests 26-30

FR #	Description	Amount	Total	
			
26	PFM Group Consulting	$1,666.67		
				
			$1,666.67	
				
27	Sarasota Herald-Tribune	$100.00		
				
			$100.00	
				
28	Vogler Ashton	$634.50		
		$7,117.80		
				
			$7,752.30	
				
		Total	$9,518.97	

By Amanda Lane at 1:39 pm, Apr 26, 2021

By Amanda Lane at 4:58 pm, May 03, 2021

By Amanda Lane at 9:47 am, May 10, 2021

Laurel Road Community Development District

Review of District Financial Statements

Laurel Road CDD
Statement of Financial Position As of 5/31/2021

General Fund	Capital Projects Fund

Total

Assets

Current Assets
General Checking Account
Accounts Receivable - Due from Developer Accounts Receivable - Due from Developer
Total Current Assets

$3,642.77	$3,642.77
3,815.95	3,815.95
$11,219.80	11,219.80

$7,458.72	$11,219.80	$18,678.52

Total Assets	$7,458.72		$11,219.80		$18,678.52	

Liabilities and Net Assets					
Current Liabilities
Accounts Payable	$2,429.70				
$2,429.70	
Deferred Revenue	3,815.95				3,815.95	
Accounts Payable		$11,219.80		11,219.80	
Deferred Revenue		11,219.80		11,219.80	
Total Current Liabilities	$6,245.65		$22,439.60		$28,685.25	

Total Liabilities	$6,245.65		$22,439.60		$28,685.25	

Net Assets				

0.00	
Current Year Net Assets - General Government	1,213.07				1,213.07	
				0.00	
Current Year Net Assets, Unrestricted		(11,219.80)		(11,219.80)	

Total Net Assets	$1,213.07		($11,219.80)		($10,006.73)	

					
Total Liabilities and Net Assets	$7,458.72		$11,219.80		$18,678.52	

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Laurel Road CDD Statement of Activities As of 5/31/2021

General Fund	Capital Projects
Fund

Total

Revenues

Developer Contributions	$57,620.38				$57,620.38	
Other Income & Other Financing Sources	0.03				0.03	
Developer Contributions			$30,059.09		30,059.09	
Total Revenues	$57,620.41		$30,059.09		$87,679.50	

Supervisor Fees	$8,800.00				$8,800.00	
Public Officials' Liability Insurance	2,250.00				2,250.00	
Management	13,333.36				13,333.36	
District Counsel	12,923.00				12,923.00	
Postage & Shipping	38.85				38.85	
Legal Advertising	12,584.02				12,584.02	
Miscellaneous	278.11				278.11	
Web Site Maintenance	3,250.00				3,250.00	
Dues, Licenses, and Fees	200.00				200.00	
General Insurance	2,750.00				2,750.00	
District Counsel			$22,007.80		22,007.80	
Contingency			19,271.09		19,271.09	
Total Expenses	$56,407.34	$41,278.89	$97,686.23

her Revenues (Expenses) & Gains (Losses)	
Total Other Revenues (Expenses) & Gains (Losses)	$0.00		$0.00		$0.00	
Change In Net Assets	$1,213.07		($11,219.80)		($10,006.73)	

Net Assets At Beginning Of Year	
$0.00		
$0.00		
$0.00	

Net Assets At End Of Year	
$1,213.07		
($11,219.80)		
($10,006.73)	

Expenses

Ot

Page 1 of 1

Laurel Road CDD
Budget to Actual
For the Month Ending 5/31/2021

Year To Date

Actual	Budget	Variance	FY 2021
Adopted Budget

Revenues		
Developer Contributions	$	57,620.38		$	84,450.00		$	(26,829.62)		$	126,675.00	
Other Income & Other Financing Sources	0.03		-		0.03		-	
Net Revenues	$	57,620.41		$	84,450.00		$	(26,829.59)		$	126,675.00	

General & Administrative Expenses								
Supervisor Fees	$	8,800.00		$	8,000.00		$	800.00		$	12,000.00	
Public Officials' Liability Insurance	2,250.00		1,650.00		600.00		2,475.00	
Trustee Services	-		4,000.00		(4,000.00)		6,000.00	
Management	13,333.36		30,000.00		(16,666.64)		45,000.00	
Engineering	-		10,000.00		(10,000.00)		15,000.00	
Dissemination Agent	-		3,333.36		(3,333.36)		5,000.00	
District Counsel	12,923.00		13,333.36		(410.36)		20,000.00	
Assessment Administration	-		5,000.00		(5,000.00)		7,500.00	
Audit	-		4,000.00		(4,000.00)		6,000.00	
Postage & Shipping	38.85		200.00		(161.15)		300.00	
Legal Advertising	12,584.02		666.64		11,917.38		1,000.00	
Miscellaneous	278.11		333.36		(55.25)		500.00	
Web Site Maintenance	3,250.00		1,800.00		1,450.00		2,700.00	
Dues, Licenses, and Fees	200.00		116.64		83.36		175.00	
General Insurance	2,750.00		2,016.64		733.36		3,025.00	
Total General & Administrative Expenses	$	56,407.34		$	84,450.00		$	(28,042.66)		$	126,675.00	

Total Expenses

  $	56,407.34  

   $	84,450.00  

   $	(28,042.66)

  $	126,675.00  

  	 

Net Income (Loss)

$	1,213.07	$

-	$	1,213.07	$	-

  	 

Page 1 of 1

Laurel Road CDD
FY 2022 Approved Proposed O&M Budget

Actual Through 05/31/2021

Year To Date

Anticipated Jun. - Sep.

Anticipated FY 2021 Total

FY 2021

Revenues									Budget	
Developer Contributions	$	57,620.38		$	46,665.60		$  104,285.98		$ 126,675.00		$ 121,355.00	
Other Income & Other Financing Sources	0.03		-		0.03		-		-	
Net Revenues	$	57,620.41		$	46,665.60		$  104,286.01		$ 126,675.00		$ 121,355.00	

General & Administrative Expenses										
Supervisor Fees	$	8,800.00	$	4,000.00	$	12,800.00	$	12,000.00	$	12,000.00	
Public Officials' Liability Insurance	2,250.00	-	2,250.00	2,475.00	2,475.00	
Trustee Services	-	-	-	6,000.00	6,000.00	
Management	13,333.36	6,666.68	20,000.04	45,000.00	30,000.00	
Engineering	-	5,000.00	5,000.00	15,000.00	15,000.00	
Dissemination Agent	-	5,000.00	5,000.00	5,000.00	5,000.00	
District Counsel	12,923.00	6,461.50	19,384.50	20,000.00	20,000.00	
Assessment Administration	-	7,500.00	7,500.00	7,500.00	7,500.00	
Remortization Schedules	-	-	-	-	250.00	
Audit	-		6,000.00		6,000.00		6,000.00		6,000.00	
Postage & Shipping	38.85		19.43		58.28		300.00		300.00	
Legal Advertising	12,584.02		6,292.01		18,876.03		1,000.00		10,000.00	
Bank Fees	-		-		-		-		180.00	
Miscellaneous	278.11		139.06		417.17		500.00		500.00	
Office Supplies	-		-		-		-		250.00	
Web Site Maintenance	3,250.00		800.00		4,050.00		2,700.00		2,700.00	
Dues, Licenses, and Fees	200.00		-		200.00		175.00		175.00	
General Insurance	2,750.00		-		2,750.00		3,025.00		3,025.00	
Total General & Administrative Expenses	$	56,407.34		$	47,878.67		$  104,286.01		$ 126,675.00		$ 121,355.00	

Adopted Budget

FY 2022
Approved Proposed

Total Expenses

  $	56,407.34  

  $	47,878.67  

   $  104,286.01  

  $   126,675.00  

  $   121,355.00  

Net Income (Loss)

$	1,213.07

$	(1,213.07)	$

 
-	$	-	$	-