Laurel Road Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; 407-723-5900

The following is the agenda for the Board of Supervisors Meeting for the Laurel Road Community Development District scheduled to be held Wednesday, December 9, 2020 at 12:15 PM located at 5800 Lakewood Ranch Blvd, Sarasota, FL 34240. The following is the proposed agenda for this meeting.

Call in number: 1-844-621-3956 (New) Passcode: 790 562 990 # (New)
BOARD OF SUPERVISORS’ MEETING AGENDA

Administrative Matters

Roll Call to Confirm Quorum
Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]

Business Matters

Consideration of the Minutes of the November 11, 2020 Board of Supervisors Meeting
Consideration of Resolution 2021-09, Ratification of Revised Adopted Budget for Fiscal Year 2020
Review of District Financial Statements

Other Business Staff Reports
District Counsel District Engineer District Manager

Supervisor Requests and Audience Comments Adjournment

Laurel Road Community Development District

Consideration of the Minutes of the November 11, 2020 Board of Supervisors Meeting

MINUTES OF MEETING

LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING
Wednesday, November 11, 2020 at 12:15 PM 5800 Lakewood Ranch Blvd,
Sarasota, FL 34240

Board Members present at roll call via speaker phone or in person:

Pete Williams	Chairperson		
Pricilla Heim	Vice Chairperson	(via phone)	
Janice Snow	Assistant Secretary		
John Blakley
Dale Weidemiller	Assistant Secretary
Assistant Secretary	
(via phone)	

Also present at roll call via speaker phone or in person:

Vivian Carvalho        District Manager-PFM Group Consulting, LLC.
Venessa Ripoll	Assistant District Manager- PFM Group Consulting, LLC (via phone)
Ed Vogler	District Counsel- Vogler Ashton (via phone) Shawn Leins	District Engineer- AM Engineering (via phone) Jim Schier	Neal Communities
John Leinaweaver	Neal Communities Mark Evans	Neal Communities
Pam Curran	Neal Communities	(via phone)
Misty Taylor	Bryant Miller Olive	(via phone)

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

Ms. Carvalho called the meeting to order at 12:41 p.m. and proceeded with roll call. The Board Members and Staff in attendance are outlined above.

Public Comment Period

There were no members of the public present.

SECOND ORDER OF BUSINESS	Business Matters

Consideration of the October 14, 2020 Board of Supervisors Meeting

The Board reviewed the Minutes from the October 14, 2020 Board of Supervisors’ Meeting.

On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board approved the Minutes of the October 14, 2020 Board of Supervisors’ Meeting.

Consideration of the October 14, 2020 Auditor Selection Committee Meeting

The Board reviewed the Minutes from the October 14, 2020 Auditor Selection Committee Meeting. Ms. Snow stated she was present at the meeting.

On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board approved the Minutes of the October 14, 2020 Auditor Selection Committee Meeting, as amended.

THIRD ORDER OF BUSINESS	Financing Matters

Review	of	District	Financial Statements

The Board reviewed the District Financial Statements.

On MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board accepted the District Financial Statements.

FOURTH ORDER OF BUSINESS	Other Business

Staff Reports

District Counsel –	No Report

District Engineer – Mr. Leins stated he had sent out a Contractor Pre-Qualification RFP a month ago and received four responses from Contractors. There were other contractors who were confused because the District had another Pre-Qualification RFQ out at the same time. Three Contractors have expressed interest in submitting for their Pre- Qualification and did not submit because they thought they submitted it under the other RFQ. He stated he thinks he needs Board approval to accept the RFQs from the three Contractors that were late. Mr. Leins stated he received the following on time; Ranger Construction, Jon M. Hall, RIPA & Associates, and Woodruff & Sons. The followingwere the contractors who were late; Forsberg Construction, Inc. The followingare Contractors who have not submitted yet; Makenzie and H & G Contracting. Ms. Snow asked how much time the Board should extend. Mr. Williams stated the District needs to set a specific date. Mr. Leins suggested another week at the most. A discussion took place that if the District allowed more time they would have to re-advertise the entire RFQ. A suggestion was made to accept the once that were submitted to date. There was four submitted on time, one submitted late, and two found out that they were in error for not submitting for this RFQ as well and asked if they can go ahead and submit for this RFQ. Mr. Williams stated the District can only accept the four companies who submitted on time because they were the only ones who would be considered responsive.

Ms. Snow asked if there would be a delay in work to be done if the District advertised a third RFQ. Mr. Leins stated no because there is nothing currently for them to bid on and no plans ready to be bid on. District staff wanted to get this done early on in the process so when things do become available to bid on that the District has the Contractors lined up. Mr. Williams asked Mr. Vogler if the District accepted the four contractors that submitted timely and if it is the Board’s decision that doe not give the District enough of a range can the District advertise a second time to add additional contractors or is that problematic. Mr. Vogler stated he does not think it is problematic and the District could re-advertise and it might be wise.

On MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board accepted the four timely submittals by the four Contractors named above and authorize the District Engineer to work with Management and Counsel to craft and advertise an additional RFQ.

District Manager –
Ms. Carvalho stated District Management is working on the process of amending Budgets for Fiscal Year 2020 per Statute requirements. She requested a motion from the Board to authorize the District Chair and District Management to Amend the Budget for Fiscal Year 2020 (if necessary) and proceed with including the Amended Budget on the Agenda for ratification at the next Board Meeting.

Mr. Williams explained amending the Budget does not mean the District went over the total Budget, but the District must reallocate funds to balance the Budget. It is a requirement per Statute and review during the Audit process.

On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board authorized District Chair and District Management to amend the Budget for Fiscal Year 2020 (if necessary) and to proceed with including the Amended Budget on the Agenda for ratification at the next Board Meeting.

Audience	Comments	and Supervisor Requests

There were no Supervisor requests and no members of the public were present.

FIFTH ORDER OF BUSINESS	Adjournment

There were no other questions or comments. Ms. Carvalho requested a motion to adjourn.

On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the November 11, 2020 the Board of Supervisors’ Meeting for the Laurel Road Community Development District was adjourned at 12:51 p.m.

___________________________	__________________________
Secretary / Assistant Secretary	Chairperson / Vice Chairperson

Laurel Road Community Development District

Consideration of Resolution 2021-09, Ratification of Revised Adopted Budget for Fiscal Year 2020

RESOLUTION 2021-09

THE REVISED ANNUAL APPROPRIATION RESOLUTION OF LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT (THE “DISTRICT”) RELATING TO THE REVISED ANNUAL APPROPRIATIONS AND ADOPTING THE REVISED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020

WHEREAS, the Laurel Road Community Development District Board of Supervisors (the “Board”) previously approved and adopted an annual budget for the fiscal year beginning October 1, 2019 and ending September 30, 20 20 , pursuant to the provisions of Section 190.008(2)(a), Florida Statutes; and

WHEREAS, the Board now desires to revise the annual budget for the fiscal year beginning October 1, 2019 and ending September 30, 2020; and

WHEREAS, Section 190.008(2)(a), Florida Statutes, requires that the District Board by passage of the Annual Appropriation Resolution shall adopt a budget for the each fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year; and

WHEREAS, the District Manager has prepared a Proposed Budget, whereby the Proposed Budget projects the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT;

Section 1.	Budget

That the Board of Supervisors has reviewed the District Manager’s Proposed Budgets, a copy of which is on file with the office of the District Manager and at the District’s Records Office, and hereby approves certain amendments thereto, as shown in Section 2 below.

That the District Manager’s Proposed Budgets, attached hereto as Exhibit “A,” are hereby adopted in accordance with the provisions of Section 190.008(2)(a), Florida Statutes, and incorporated herein by reference; provided, however, that the comparative figures contained in the adopted budget may be subsequently revised as deemed necessary by the District Manager to reflect actual revenues and expenditures for fiscal year 2019- 2020.

That the adopted budget shall be maintained in the office of the District Manager and at the District’s Records Office and identified as “The Revised Budget for the Laurel Road Community Development District for the Fiscal Year Beginning October 1, 2019 and Ending September 30, 2020", as adopted by the Board of Supervisors on October 14, 2020.

Section 2.	Appropriations

There is hereby appropriated out of the revenues of the Laurel Road Community Development District, for the fiscal year beginning October 1, 2019, and ending September 30, 2020, the sum of money to be raised by the levy of assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:

TOTAL GENERAL FUND	$______________

TOTAL ALL FUNDS	$ 	 	

Section 3.	Supplemental Appropriations

The Board may authorize by resolution, supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the fiscal year as follows:

Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item.

Board may authorize an appropriation from the unappropriated balance of any fund.

Board may increase any revenue or income budget amount to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance.

The District Manager and Treasurer shall have the power within a given f und to authorize the transfer of any unexpected balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand ($10,000) Dollars or have the effect of causing more than 10% of the total appropriation of a given program or project to be transferred previously approved transfers included. Such transfer shall not have the effect of causing a more than $10,000 or 10% increase, previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the Board of Supervisors. The District Manager or Treasurer must establish administrative procedures which require information on the request forms proving that such transfer requests comply with this section.

Introduced, considered favorably, and adopted this 9th day of December 2020.

ATTEST:	LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT

Secretary

By:	 Its: 	

Laurel Road CDD
Revised FY 2020 O&M Budget

Actuals as of 09/30/2020

FY 2020
Adopted Budget

Revised FY 2020 Budget

Increase / (Decrease)

Revenues

Developer Contributions	$	-	$ 123,375.00		$ 98,375.00		$ (25,000.00)	
Net Revenues	
$	-	$ 123,375.00		$ 98,375.00		$ (25,000.00)	

General & Administrative Expenses

Supervisor Fees	$	2,000.00		$	12,000.00		$ 12,000.00		$	-	
Public Officials' Insurance	567.00		2,475.00		2,475.00		-	
Trustee Services	-		6,000.00		6,000.00		-	
Management	3,333.34		45,000.00		20,000.00		(25,000.00)	
Engineering	-		15,000.00		15,000.00		-	
Dissemination Agent	-		5,000.00		5,000.00		-	
District Counsel	1,523.00		20,000.00		20,000.00		-	
Audit	-		6,000.00		6,000.00		-	
Travel and Per Diem	-		500.00		500.00		-	
Telephone	-		200.00		200.00		-	
Postage & Shipping	1.00		300.00		300.00		-	
Copies	-		500.00		500.00		-	
Legal Advertising	1,798.50		1,000.00		1,000.00		-	
Miscellaneous	28.99		500.00		500.00		-	
Web Site Maintenance	-		5,700.00		5,700.00		-	
Dues, Licenses, and Fees	100.00		175.00		175.00		-	
General Insurance	693.00		3,025.00		3,025.00		-	
Total General & Administrative Expenses	$	10,044.83		$ 123,375.00		$ 98,375.00		$ (25,000.00)	

Total Expenses

  $	10,044.83  

   $    123,375.00  

   $    98,375.00  

   $   (25,000.00)

   

Net Income (Loss)

$	(10,044.83)	$

-	$	-	$	-

   

Laurel Road Community Development District

Review of District Financial Statements

Laurel Road CDD
Statement of Financial Position As of 11/30/2020

General Fund	Capital Projects Fund

Total

Assets

Current Assets
Accounts Receivable - Due from Developer Accounts Receivable - Due from Developer
Total Current Assets

$22,676.42	$22,676.42
$6,918.59	6,918.59

$22,676.42	$6,918.59	$29,595.01

Total Assets	$22,676.42		$6,918.59		$29,595.01	

Liabilities and Net Assets					
Current Liabilities
Accounts Payable	$22,676.42				
$22,676.42	
Deferred Revenue	2,952.92				2,952.92	
Accounts Payable		$6,918.59		6,918.59	
Deferred Revenue		2,932.17		2,932.17	
Total Current Liabilities	$25,629.34		$9,850.76		$35,480.10	
Total Liabilities	$25,629.34		$9,850.76		$35,480.10	

Net Assets
Net Assets - General Government	$0.00				

0.00	
Current Year Net Assets - General Government	(2,952.92)				(2,952.92)	
Net Assets - General Government		$0.00		0.00	
Current Year Net Assets, Unrestricted		(2,932.17)		(2,932.17)	
Total Net Assets	($2,952.92)		($2,932.17)		($5,885.09)	
					
Total Liabilities and Net Assets	$22,676.42		$6,918.59		$29,595.01	

Laurel Road CDD Statement of Activities As of 11/30/2020

General Fund	Capital Projects
Fund

Total

Revenues

Developer Contributions	$9,678.67				$9,678.67	
Developer Contributions			$3,986.42		3,986.42	
Total Revenues	$9,678.67		$3,986.42		$13,665.09	

Supervisor Fees	$2,000.00				$2,000.00	
Public Officials' Liability Insurance	2,250.00				2,250.00	
Management	3,333.34				3,333.34	
Legal Advertising	2,123.25				2,123.25	
Dues, Licenses, and Fees	175.00				175.00	
General Insurance	2,750.00				2,750.00	
Contingency			$6,918.59		6,918.59	
Total Expenses	$12,631.59	$6,918.59	$19,550.18

her Revenues (Expenses) & Gains (Losses)	
Total Other Revenues (Expenses) & Gains (Losses)	$0.00		$0.00		$0.00	
Change In Net Assets	($2,952.92)		($2,932.17)		($5,885.09)	

Net Assets At Beginning Of Year	
$0.00		
$0.00		
$0.00	

Net Assets At End Of Year	
($2,952.92)		
($2,932.17)		
($5,885.09)	

Expenses

Ot

Laurel Road CDD
Budget to Actual
For the Month Ending 11/30/2020

Year To Date

Actual	Budget	Variance	FY 2021
Adopted Budget

Revenues		
Developer Contributions	$	9,678.67		$	21,112.50		$	(11,433.83)		$	126,675.00	
Net Revenues	$	9,678.67		$	21,112.50		$	(11,433.83)		$	126,675.00	

General & Administrative Expenses								
Supervisor Fees	$	2,000.00		$	2,000.00		$	-		$	12,000.00	
Public Officials' Liability Insurance	2,250.00		412.50		1,837.50		2,475.00	
Trustee Services	-		1,000.00		(1,000.00)		6,000.00	
Management	3,333.34		7,500.00		(4,166.66)		45,000.00	
Engineering	-		2,500.00		(2,500.00)		15,000.00	
Dissemination Agent	-		833.34		(833.34)		5,000.00	
District Counsel	-		3,333.34		(3,333.34)		20,000.00	
Assessment Administration	-		1,250.00		(1,250.00)		7,500.00	
Audit	-		1,000.00		(1,000.00)		6,000.00	
Postage & Shipping	-		50.00		(50.00)		300.00	
Legal Advertising	2,123.25		166.66		1,956.59		1,000.00	
Miscellaneous	-		83.34		(83.34)		500.00	
Web Site Maintenance	-		450.00		(450.00)		2,700.00	
Dues, Licenses, and Fees	175.00		29.16		145.84		175.00	
General Insurance	2,750.00		504.16		2,245.84		3,025.00	
Total General & Administrative Expenses	$	12,631.59		$	21,112.50		$	(8,480.91)		$	126,675.00	

Total Expenses

  $	12,631.59  

   $	21,112.50  

   $	(8,480.91)

  $	126,675.00  

  	 

Net Income (Loss)

$	(2,952.92)	$

-	$	(2,952.92)	$	-