Laurel Road Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; 407-723-5900

The following is the agenda for the Board of Supervisor meeting for the Laurel Road Community Development District scheduled to be held Wednesday, October 14, 2020 at 12:15 PM via conference call due to the COVID-19 Executive Order 20-246. Attached to this Agenda is a copy of the Executive Order 20-246. The following is the proposed agenda for this meeting

Call in number: 1-844-621-3956 (New) Passcode: 790 562 990 # (New)
BOARD OF SUPERVISORS’ MEETING AGENDA

Administrative Matters

Roll Call to Confirm Quorum
Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]

Business Matters

Discussion regarding Executive Orders 20-246
Consideration of the Minutes of the September 9, 2020 Board of Supervisors Meeting

Financing Matters

Review & Consideration of the US Bank Engagement Letter for Trustee Services
Public Hearing on the Adoption of the District’s Fiscal Year 2019 -2020 Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution 2021-01, Adopting Fiscal Year 2019-2020 Budget and Appropriating Funds.
Public Hearing on the Adoption of the District’s Fiscal Year 2020 -2021 Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution 2021-02, Adopting Fiscal Year 2020-2021 Budget and Appropriating Funds
Public Hearing on the Adoption of District Rules of Procedure
Public Comments and Testimony
Board Comments
Consideration of Resolution 2021-03, Adopting Rules of Procedure
Public Hearing on the District’s Use of the Uniform Method of Levying, Collection and Enforcing Non-Ad Valorem Assessments
Public Comments and Testimony

Board Comments
Consideration of Resolution 2021-04, Adopting the Uniform Method
Consideration of Resolution 2021-05, Authorizing Disbursements of Funds
Review and Consideration of Booth Design Group Proposal(s)
Discussion Regarding Material on the District Website
Review of RFQ for Engineering Services
Review of District Financial Statements

Other Business

Staff Reports District Counsel Interim Engineer District Manager

Supervisor Requests and Audience Comments Adjournment

Laurel Road Community Development District

Discussion regarding Executive Orders 20-246

STATE OF FLORIDA
OFFICE OF THE GOVERNOR
EXECUTIVE ORDER NUMBER 20-246
(Emergency Management-COVID 19- Local Government Public Meetings)

WHEREAS, Executive Order 20-69, as extended by Executive Orders 20-112, 20-123, 20-139, 20-150 and amended by Executive Orders 20-179 and 20-193, expires on October I , 2020, unless extended.
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority

vested in me by Article IV, Section (1)(a) of the Florida Constitution, Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section 1. I hereby extend Executive Order 20-69, as extended by Executive Orders 20-112,

20-123, 20-139, 20-150 and amended  by Executive Orders 20-179 and 20-193, subject to the condition of Section 2 below, until 12:01 a.m. November 1, 2020. This order supersedes Section 4 of Executive Order 20-69.

Section 2. This order shall not apply to election canvassing boards.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this

30th day	Se(pte!mb£er, 20,"1:2 0•. -5--'.
RON DESANTIS, GOVERNOR

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Laurel Road Community Development District

Consideration of the Minutes of the September 9, 2020 Board of Supervisors Meeting

MINUTES OF MEETING

LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING
Wednesday, September 9, 2020 at 12:15 PM
Via conference call due to the COVID-19 Executive Order 20-193

Board Members present at roll call via speaker phone or in person:

Pete Williams	Chairperson	(via phone)	
Pricilla Heim	Vice Chairperson	(via phone)	
Janice Snow	Assistant Secretary	(via phone)	
John Blakley	Assistant Secretary	(via phone)	
Dale Weidemiller	Assistant Secretary	(via phone)	

Also present at roll call via speaker phone or in person:

Vivian Carvalho	District Manager-PFM Group Consulting, LLC.
Venessa Ripoll	Assistant District Manager- PFM Group Consulting, LLC (via phone)
Ed Vogler	District Counsel- Vogler Ashton (joined in progress via phone)
Shawn Leins	Interim Engineer- AM Engineering	(via phone) Jim Schier	Neal Communities	(via phone)
Pam Curran	Neal Communities	(via phone)
John Leinaweaver	Neal Communities	(via phone)
Sandy Foster	Neal Communities	(via phone)

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

Ms. Carvalho called the meeting to order at 12:15 p.m. and proceeded with roll call. The Board Members and Staff in attendance are outlined above.

Public Comment Period

There were no members of the public present.

Discussion regarding Executive Order 20-193

Ms. Carvalho explained Executive Order 20-193 extends through October 1, 2020. The Governor will review it closer to the end of the month if it will be lifted or extended again. There were no questions regarding the Executive Order.

SECOND ORDER OF BUSINESS	Business Matters

Consideration of the August 12, 2020 Organizational Meeting

The Board reviewed the Minutes from the August 12, 2020 Organizational Meeting.

On MOTION by Ms. Heim, seconded by Mr. Williams, with all in favor, the Board approved the Minutes of the August 12, 2020 Organizational Meeting.

Mr. Vogler joined the meeting in progress via speakerphone at 12:17 a.m.

THIRD ORDER OF BUSINESS	Financing Matters

Consideration of the Bond Financing Team Funding Agreement

Mr. Vogler suggested the Board defer this item for now.

Consideration of Underwriter Agreement

Ms. Carvalho stated this is a standard contract with MBS Capital Markets to serve as the District’s Underwriter. The Board reviewed the Contract.

On MOTION by Mr. Williams, seconded by Mr. Weidemiller, with all in favor, the Board approved the Underwriter Agreement with MBS Capital Markets.

Review of District Financial Statements

FOURTH ORDER OF BUSINESS	Other Business

The Board reviewed the District Financial Statements.

On MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board accepted the District Financial Statements.

Staff Reports

District Counsel – Mr. Vogler stated the District should consider the Bond Financing Teem Funding Agreement and recommended approval in substantial form pending review by District Counsel.

On MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board approved the Bond Financing Team Funding Agreement in substantial form pending review by District Counsel.

District Engineer – The District started the prequalification package for contractors.

District Manager –	Ms. Carvalho noted the next meeting is scheduled for October 14, 2020 which is the first meeting of the new Fiscal Year 2021.

Audience	Comments	and Supervisor Requests

There were no Supervisor requests and no members of the public were present.

FIFTH ORDER OF BUSINESS	Adjournment

There were no other questions or comments. Ms. Carvalho requested a motion to adjourn.

On MOTION by Mr. Williams, seconded by Ms. Heim, with all in favor, the September 9, 2020 the Board of Supervisors’ Meeting for the Laurel Community Development District was adjourned at 12:23 p.m.

___________________________	__________________________
Secretary / Assistant Secretary	Chairperson / Vice Chairperson

Laurel Road Community Development District

Review & Consideration of the US Bank Engagement Letter for Trustee Services

Global Corporate Trust
500 West Cypress Creek Road, Suite 460 Fort Lauderdale, Florida 33309

September 10, 2020

Laurel Road Community Development District c/o PFM Group Consulting, LLC
Attn: Vivian Carvalho 12051 Corporate Boulevard
Orlando, Florida 32817

Re:	Laurel Road Community Development District
Special Assessment / Capital Improvement Revenue Bonds Ms. Carvalho:
This letter will confirm U.S. Bank’s fee structure to serve as Trustee for the Laurel Road Community Development District (per issuance): Acceptance Fee	$1,975
Closing Expenses	$500 (Not to Exceed)

Annual Trustee, Paying Agent & Registrar Fee	$3,750 (Est.)
(Calculated at 0.03% of Bonds Outstanding, Min of $3,750 and Max of $7,750)

Ongoing Out-of-Pocket Expenses	7.50% of Annual Fee

Trustee Counsel Fee	$5,250 / $6,250 (Insured)

Extraordinary Administration Services (“EAS”) are duties, responsibilities or activities not expected to be provided by the trustee or agent at the outset of the transaction, not routine or customary, and/or not incurred in the ordinary course of business, and which may require analysis or interpretation. Billing for fees and expenses related to EAS is appropriate in instances where particular inquiries, events or developments are unexpected, even if the possibility of such circumstances could have been identified at the inception of the transaction, or as changes in law, procedures, or the cost of doing business demand. At our option, EAS may be charged on an hourly (time expended multiplied by current hourly rate), flat or special fee basis at such rates or in such amounts in effect at the time of such services, which may be modified by us in our sole discretion from time to time. In addition, all fees and expenses incurred by the trustee or agent, in connection with the trustee’s or agent’s EAS and ordinary administration services and including without limitation the fees and expenses of legal counsel, financial advisors and other professionals, charges for document amendments and substitutions, tenders, optional redemptions, UCC filings, investment agreements, outside held money market funds, default administration, wire transfers, checks, internal transfers and securities transactions, travel expenses, communication costs, postage (including express mail and overnight delivery charges), copying charges and the like will be payable, at cost, to the trustee or agent. EAS fees are due and payable in addition to annual or ordinary administration fees. Failure to pay for EAS owed to U.S. Bank within 45 days may result in interest being charged on amounts owed to U.S. Bank for extraordinary administration services fees and expenses at the prevailing market rate. This proposal and the fees detailed herein are subject in all aspects to U.S. Bank’s review and acceptance of the final financing documents which set forth our duties and responsibilities. Fees are subject to change at our discretion and upon written notice. Fees paid in advance will not be prorated. The fees set forth above and any subsequent modifications thereof are part of your agreement. Finalization of the transaction constitutes agreement to the terms and conditions set forth herein, including agreement to any subsequent changes upon proper written notice. In the event your transaction is not finalized, any related expenses will be billed to the client directly.

All fees and expenses are payable in advance. Thank you for the opportunity to provide our services to the District and the District’s professional team. Please contact me at 954.938.2476 if you have any questions or need any additional information.

Sincerely,
Scott A. Schuhle
Scott A. Schuhle Vice President

IMPORTANT INFORMATION ABOUT PROCEDURES FOR OPENING A NEW ACCOUNT:
To help the government fight the funding of terrorism and money laundering activities, Federal law requires all financial institutions to obtain, verify and record information that identifies each person who opens an account. For a non-individual person such as a business entity, a charity, a Trust or other legal entity we will ask for documentation to verify its formation and existence as a legal entity. We may also ask to see financial statements, licenses, identification and other relevant documentation from individuals claiming authority to represent the entity.

U.S. Bank Global Corporate Trust

Laurel Road Community Development District

Consideration of Resolution 2021-01, Adopting Fiscal Year 2019-2020 Budget and Appropriating Funds.

RESOLUTION 2020-01

THE ANNUAL APPROPRIATION RESOLUTION OF LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020, AND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has, prior to the fifteenth (15 th) day in June, 2020, submitted to the Board of Supervisors (“Board”) of the Laurel Road Community Development District (“District”) Proposed Budgets (“Proposed Budgets” ) for the fiscal year beginning October 1, 2019 and ending September 30, 2020 (“Fiscal Year 2019-2020”) and for the fiscal
year beginning October 1, 2019 and ending September 30, 2020 (“Fiscal Year 2019-2020”) along with an explanatory and complete financial plan for each fund of the District, pursuan t to the provisions of Section 190.008(2)(a), Florida Statutes; and

WHEREAS, at least sixty (60) days prior to the adoption of the Proposed Budgets, the District filed a copy of the Proposed Budgets with the local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes; and

WHEREAS, the Board set August 12, 2020, as the date for a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a), Florida Statutes; and

WHEREAS, Section 190.008(2)(a), Florida Statutes, requires that, prior to October 1st of each year, the Board, by passage of the Annual Appropriation Resolution, shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year; and

WHEREAS, the District Manager has prepared Proposed Budgets, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS LAUREL ROAD COMMUNITY
DEVELOPMENT DISTRICT:

SECTION 1. BUDGET

The Board has reviewed the Proposed Budgets, copies of which are on file with the office of the District Manager and at the District’s Local Records Office, and hereby approves certain amendments thereto, as shown in Section 2 below.

The Proposed Budgets, attached hereto as Composite Exhibit A, as amended by the Board, are hereby adopted in accordance with the provisions of Section 190.008(2)(a), Florida Statutes (“Adopted Budgets”), and incorporated herein by reference; provided, however, that the comparative figures contained in the Adopted Budgets may be subsequently revised as deemed necessary by the District Manager to reflect actual revenues and expenditures.

The Adopted Budgets, as amended, shall be maintained in the office of the District Manager and at the District’s Local Records Office and identified as “The Budget for Laurel Road Community Development District for the Fiscal Year Ending September 30, 2019, and for the Fiscal Year Ending September 30, 2020.” and “The Budget for Laurel Road Community Development District for the Fiscal Year Ending September 30, 2019, and for the Fiscal Year Ending September 30, 2020.”

The Adopted Budgets shall be posted by the District Manager on the District’s official website within thirty (30) days after adoption, and shall remain on the website for at least 2 years.

SECTION 2. APPROPRIATIONS

There is hereby appropriated out of the revenues of the District, for Fiscal Year 2019-2020, the sum of $_	_ to be raised by the levy of assessments and otherwise, which sum is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:

TOTAL GENERAL FUND	$__________________

There is hereby appropriated out of the revenues of the District, for Fiscal Year 2019-2020, the sum of $	to be raised by the levy of assessments and otherwise, which sum
is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:

TOTAL GENERAL FUND	$__________________

SECTION 3. BUDGET AMENDMENTS

Pursuant to Section 189.016, Florida Statutes, the District at any time within Fiscal Year 2019-2020 and/or Fiscal Year 2019-2020, or within 60 days following the end of the Fiscal Year 2019-2020 and/or Fiscal Year 2019-2020 may amend its Adopted Budget for that fiscal year as follows:

The Board may authorize an increase or decrease in line item appropriations within a fund by motion recorded in the minutes if the total appropriations of the fund do not increase.

The District Manager or Treasurer may authorize an increase or decrease in line item appropriations within a fund if the total appropriations of the fund do not increase and if the aggregate change in the original appropriation item does not exceed $10,000 or 10% of the original appropriation.

By resolution, the Board may increase any appropriation item and/or fund to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance.

Any other budget amendments shall be adopted by resolution and consistent with Florida law.

The District Manager or Treasurer must establish administrative procedures to ensure that any budget amendments are in compliance with this Section 3 and Section 189.016 , Florida Statutes, among other applicable laws. Among other procedures, the District Manager or Treasurer must ensure that any amendments to budget under subparagraphs c. and d. above are posted on the District’s website within 5 days after adoption and remain on the website for at least 2 years.

SECTION 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 14TH DAY OF OCTOBER, 2020.

ATTEST:	LAUREL ROAD COMMUNITY DEVELOPMENT	DISTRICT

Secretary/Assistant Secretary

By:	 Its: 	

COMPOSITE EXHIBIT A
Fiscal Year 2019-2020 Budget and

Laurel Road CDD
FY 2020 Proposed O&M Budget

FY 2020
Proposed Budget

Revenues
Developer Contributions
Net Revenues

General & Administrative Expenses

$ 123,375.00

$ 123,375.00

Supervisor Fees	$	12,000.00	
Public Officials' Insurance	2,475.00	
Trustee Services	6,000.00	
Management	45,000.00	
Engineering	15,000.00	
Dissemination Agent	5,000.00	
District Counsel	20,000.00	
Audit	6,000.00	
Travel and Per Diem	500.00	
Telephone	200.00	
Postage & Shipping	300.00	
Copies	500.00	
Legal Advertising	1,000.00	
Miscellaneous	500.00	
Web Site Maintenance	5,700.00	
Dues, Licenses, and Fees	175.00	
General Insurance	3,025.00	
Total General & Administrative Expenses	$ 123,375.00	

Total Expenses	$ 123,375.00  

Net Income (Loss)	$	-

Laurel Road Community Development District

Consideration of Resolution 2021-02, Adopting Fiscal Year 2020-2021 Budget and Appropriating Funds

RESOLUTION 2020-02

THE ANNUAL APPROPRIATION RESOLUTION OF LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020, AND ENDING SEPTEMBER 30, 2021, AND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020, AND ENDING SEPTEMBER 30, 2021; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has, prior to the fifteenth (15 th) day in June, 2020, submitted to the Board of Supervisors (“Board”) of the Laurel Road Community Development District (“District”) Proposed Budgets (“Proposed Budgets” ) for the fiscal year beginning October 1, 2020 and ending September 30, 2021 (“Fiscal Year 2020-2021”) and for the fiscal
year beginning October 1, 2020 and ending September 30, 2021 (“Fiscal Year 2020-2021”) along with an explanatory and complete financial plan for each fund of the District, pursuan t to the provisions of Section 190.008(2)(a), Florida Statutes; and

WHEREAS, at least sixty (60) days prior to the adoption of the Proposed Budgets, the District filed a copy of the Proposed Budgets with the local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes; and

WHEREAS, the Board set August 12, 2020, as the date for a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a), Florida Statutes; and

WHEREAS, Section 190.008(2)(a), Florida Statutes, requires that, prior to October 1st of each year, the Board, by passage of the Annual Appropriation Resolution, shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year; and

WHEREAS, the District Manager has prepared Proposed Budgets, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF LAUREL ROAD COMMUNITY
DEVELOPMENT DISTRICT:

SECTION 1. BUDGET

The Board has reviewed the Proposed Budgets, copies of which are on file with the office of the District Manager and at the District’s Local Records Office, and hereby approves certain amendments thereto, as shown in Section 2 below.

The Proposed Budgets, attached hereto as Composite Exhibit A, as amended by the Board, are hereby adopted in accordance with the provisions of Section 190.008(2)(a), Florida Statutes (“Adopted Budgets”), and incorporated herein by reference; provided, however, that the comparative figures contained in the Adopted Budgets may be subsequently revised as deemed necessary by the District Manager to reflect actual revenues and expenditures.

The Adopted Budgets, as amended, shall be maintained in the office of the District Manager and at the District’s Local Records Office and identified as “The Budget for Laurel Road Community Development District for the Fiscal Year Ending September 30, 2020,and for the Fiscal Year Ending September 30, 2021.” and “The Budget for Laurel Road Community Development District for the Fiscal Year Ending September 30, 2020, and for the Fiscal Year Ending September 30, 2021.”

The Adopted Budgets shall be posted by the District Manager on the District’s official website within thirty (30) days after adoption, and shall remain on the website for at least 2 years.

SECTION 2. APPROPRIATIONS

There is hereby appropriated out of the revenues of the District, for Fiscal Year 2020-2021, the sum of $_	_ to be raised by the levy of assessments and otherwise, which sum is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:

TOTAL GENERAL FUND	$__________________

There is hereby appropriated out of the revenues of the District, for Fiscal Year 2020-2021, the sum of $	to be raised by the levy of assessments and otherwise, which sum
is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:

TOTAL GENERAL FUND	$__________________

SECTION 3. BUDGET AMENDMENTS

Pursuant to Section 189.016, Florida Statutes, the District at any time within Fiscal Year 2020-2021 and/or Fiscal Year 2020-2021, or within 60 days following the end of the Fiscal Year 2020-2021 and/or Fiscal Year 2020-2021 may amend its Adopted Budget for that fiscal year as follows:

The Board may authorize an increase or decrease in line item appropriations within a fund by motion recorded in the minutes if the total appropriations of the fund do not increase.

The District Manager or Treasurer may authorize an increase or decrease in line item appropriations within a fund if the total appropriations of the fund do not increase and if the aggregate change in the original appropriation item does not exceed $10,000 or 10% of the original appropriation.

By resolution, the Board may increase any appropriation item and/or fund to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance.

Any other budget amendments shall be adopted by resolution and consistent with Florida law.

The District Manager or Treasurer must establish administrative procedures to ensure that any budget amendments are in compliance with this Section 3 and Section 189.016 , Florida Statutes, among other applicable laws. Among other procedures, the District Manager or Treasurer must ensure that any amendments to budget under subparagraphs c. and d. above are posted on the District’s website within 5 days after adoption and remain on the website for at least 2 years.

SECTION 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 14TH DAY OF OCTOBER, 2020.

ATTEST:	LAUREL ROAD COMMUNITY DEVELOPMENT	DISTRICT

Secretary/Assistant Secretary

By:	 Its: 	

COMPOSITE EXHIBIT A
Fiscal Year 2020-2021 Budget and

Laurel Road CDD
FY 2021 Proposed O&M Budget

	FY 2020
Proposed Budget			FY 2021
Proposed Budget	
evenues
Developer Contributions	$ 123,375.00	$ 126,675.00	
Net Revenues	$	123,375.00		$	126,675.00	

eneral & Administrative Expenses
Supervisor Fees	$	12,000.00	$	12,000.00	
Public Officials' Insurance	2,475.00		2,475.00	
Trustee Services	6,000.00		6,000.00	
Management	45,000.00		45,000.00	
Engineering	15,000.00		15,000.00	
Dissemination Agent	5,000.00		5,000.00	
Assessment Administration	-		7,500.00	
District Counsel	20,000.00		20,000.00	
Audit	6,000.00		6,000.00	
Travel and Per Diem	500.00		-	
Telephone	200.00		-	
Postage & Shipping	300.00		300.00	
Copies	500.00		-	
Legal Advertising	1,000.00		1,000.00	
Miscellaneous	500.00		500.00	
Web Site Maintenance	5,700.00		2,700.00	
Dues, Licenses, and Fees	175.00		175.00	
General Insurance	3,025.00		3,025.00	
Total General & Administrative Expenses	$ 123,375.00		$ 126,675.00	

R

G

Total Expenses

  $ 123,375.00  

  $ 126,675.00  

 
Net Income (Loss)	$	-	$	-

Page 1 of 1

Laurel Road Community Development District

Consideration of Resolution 2021-03, Adopting Rules of Procedure

RESOLUTION 2021-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT ADOPTING RULES OF PROCEDURE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, Laurel Road Community Development District (“District”) is a local unit of special purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within City of Venice, Florida; and

WHEREAS, Chapter 190, Florida Statutes, authorizes the District to adoptrules to govern the administration of the District and to adopt resolutions as may be necessary for the conduct of District business; and

WHEREAS, to provide for efficient and effective District operations and to maintain compliance with recent changes to Florida law, the Board of Supervisors finds that it is in the best interests of the District to adopt by resolution the Rules of Procedure attached hereto as Exhibit A for immediate use and application; and

WHEREAS, the Board of Supervisors has complied with applicable Florida law concerning rule development and adoption.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The attached Rules of Procedure are hereby adopted pursuant to this resolution as necessary for the conduct of District business. These Rules of Procedure replace all prior versions of the Rules of Procedure, and shall stay in full force and effect until such time as the Board of Supervisors may amend these rules in accordance with Chapter 190, Florida Statutes.

SECTION 2. If any provision of this resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 3. This resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED this 14th day of OCTOBER, 2020.

ATTEST:	LAUREL ROAD
COMMUNITY DEVELOPMENT DISTRICT

_____________________________	____________________________________ Secretary	Chairperson, Board of Supervisors

Exhibit A:	Rules of Procedure

EXHIBIT A:  
RULES OF PROCEDURE

RULES OF PROCEDURE
LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT

EFFECTIVE AS OF _______	, 20_ _

TABLE OF CONTENTS
Rule 1.0	General	2
Rule 1.1	Board of Supervisors; Officers and Voting	3
Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination	7
Rule 1.3	Public Meetings, Hearings, and Workshops	10
Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse	15
Rule 2.0	Rulemaking Proceedings	16
Rule 3.0	Competitive Purchase	22
Rule 3.1	Procedure Under the Consultants' Competitive Negotiations Act	27
Rule 3.2	Procedure Regarding Auditor Selection	31
Rule 3.3	Purchase of Insurance	35
Rule 3.4	Pre-qualification	37
Rule 3.5	Construction Contracts, Not Design-Build	42
Rule 3.6	Construction Contracts, Design-Build	46
Rule 3.7	Payment and Performance Bonds	51
Rule 3.8	Goods, Supplies, and Materials	52
Rule 3.9	Maintenance Services	56
Rule 3.10	Contractual Services	59
Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5,
3.6, 3.8, and 3.9	60
Rule 4.0	Effective Date	63

Rule 1.0	General.

The Laurel Road Community Development District (the “District”) was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (the “Rules”) is to describe the general operations of the District.

Definitions located within any section of these Rules shall be applicable within all other sections, unless specifically stated to the contrary.

Unless specifically permitted by a written agreement with the District, the District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

A Rule of the District shall be effective upon adoption by affirmative vote of the District Board. After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law. In the event that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

Rule 1.1	Board of Supervisors; Officers and Voting.

Board of Supervisors. The Board of Supervisors of the District (the “Board”) shall consist of five (5) members. Members of the Board (“Supervisors”) appointed by ordinance or rule or elected by landowners must be citizens of the United States of America and residents of the State of Florida. Supervisors elected or appointed by the Board to elector seats must be citizens of the United States of America, residents of the State of Florida and of the District and registered to vote with the Supervisor of Elections of the county in which the District is located and for those elected, shall also be qualified to run by the Supervisor of Elections. The Board shall exercise the powers granted to the District under Florida law.

Supervisors shall hold office for the term specified by Section 190.006 of the Florida Statutes. If, during the term of office, any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Board members.

Three (3) members of the Board shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes. A Board member shall be counted toward the quorum if physically present at the meeting, regardless of whether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.

Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by law. Subject to Rule 1.3(10), a Board member participating in the Board meeting by teleconference or videoconference shall be entitled to vote and take all other action as though physically present.

Unless otherwise provided for by an act of the Board, any one Board member may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (1)(c) of this Rule.

Officers. At the first Board meeting held after each election where the newly elected members take office, the Board shall select a Chairperson, Vice- Chairperson, Secretary, Assistant Secretary, and Treasurer.

The Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. The Chairperson serves at the pleasure of the Board. The Chairperson shall be authorized to execute resolutions and contracts on the District’s behalf. The Chairperson shall convene and conduct all meetings of the Board. In the event the Chairperson is unable

to attend a meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District’s manager (“District Manager”) or District Counsel, in whole or in part.

The Vice-Chairperson shall be a member of the Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chairperson has the authority to execute resolutions and contracts on the District’s behalf in the absence of the Chairperson. If the Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.

The Secretary of the Board serves at the pleasure of the Board and n eed not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

The Treasurer need not be a member of the Board but must be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approved by the Board, the Secretary or any Assistant Secretary may execute such document.

The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf of the District.

The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such functions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation.

Record Book. The Board shall keep a permanent record book entitled “Record of Proceedings,” in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.

Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation in the county in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings of the Board and Committees serving an advisory function shall be open to the public in accord with the provisions of Chapter 286 of the Florida Statutes.

Voting Conflict of Interest. The Board shall comply with Section 112.3143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by the Florida Constitution and Chapters 112 and 190 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member’s special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board’s Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes.

If the Board member was elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, the Board member may vote or abstain from voting on the matter at issue. If the Board member was elected by electors residing within the District, the Board member is prohibited from voting on the matter at issue. In the event that the Board member intends to abstain or is prohibited from voting, such Board member shall not participate in the discussion on the item subject to the vote.

The Board’s Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed by the Board member, filed with the Board’s Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days of the meeting.

If a Board member inadvertently votes on a matter and later learns he or she has a conflict on the matter, the member shall immediately notify the Board’s Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate Memorandum of Voting Conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The Memorandum of Voting Conflict shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum of Voting Conflict. The Board member’s vote is unaffected by this filing.

It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or of an entity affiliated with a landowner.

In the event that a Board member elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any time in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be filed for each term the Board member is in office.

Specific Authority:   §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 112.3143, 190.006, 190.007, Fla. Stat.

Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.

District Offices. Unless otherwise designated by the Board, the official District office shall be the District Manager’s office identified by the District Manager. If the District Manager’s office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain, but not be limited to, the following documents:

Agenda packages for prior 24 months and next meeting;

Official minutes of meetings, including adopted resolutions of the Board;

Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;

Adopted engineer’s reports;

Adopted assessment methodologies/reports; (f)	Adopted disclosure of public financing;
Limited Offering Memorandum for each financing undertaken by the
District;

Proceedings, certificates, bonds given by all employees, and any and all corporate acts;

District policies and rules;

Fiscal year end audits; and

Adopted budget for the current fiscal year.

The District Manager shall ensure that each District records office contains the documents required by Florida law.

Public Records. District public records include all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received in connection with the transaction of official business of the District. All District public records not otherwise restricted by law may be copied or inspected at the District Manager’s office during regular business hours. Certain District records can also be inspected and copied at the District’s local records office during regular business hours. All written public records requests shall be directed to the Secretary who by these rules is appointed

as the District’s records custodian. Regardless of the form of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public r ecords laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.

Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor’s duty to comply with public records laws.

Fees; Copies. Copies of public records shall be made available to the requesting person at a charge of $0.15 per page for one-sided copies and $0.20 per page f or two-sided copies if not more than 8 ½ by 14 inches. For copies of public records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies of public records shall be made available at a charge of one dollar ($1.00) per page. If the nature or volume of records requested requires extensive use of information technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by consultants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other forms of labor, those portions of the charge shall be calculated based on the lowest labor cost of the individual(s) who is/are qualified to perform the labor, taking into account the nature or volume of the public records to be inspected or copied. The charge may include the labor costs of supervisory and/or clerical staff whose assistance is required to complete the records request, in accordance with Florida law. For purposes of this Rule, the word “extensive” shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in this section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the final cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment of the estimated cost is required in advance. Should the person fail to pay the estimate, the District is under no duty to produce

the requested records. After the request has been fulfilled, additional payments or credits may be due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District f or past unpaid duplication charges, special service charges, or other required payments or credits.

Records Retention. The Secretary of the District shall be responsible for retaining the District’s records in accordance with applicable Florida law.

Policies. The Board may adopt policies related to the conduct of its business and the provision of services either by resolution or motion.

Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise, the Secretary shall serve as the Financial Disclosure Coordinator (“Coordinator”) for the District as required by the Florida Commission on Ethics (“Commission”). The Coordinator shall create, maintain and update a list of the names, e-mail addresses, physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to his or her affiliation with the District (“Reporting Individual”). The Coordinator shall provide this list to the Commission by February 1 of each year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting Individual shall promptly notify the Coordinator in writing if there are any changes to such person’s name, e-mail address, or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission if there are any changes to such person’s e- mail address.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:   §§ 112.31446(3), 112.3145(8)(a)1., 119.07, 119.0701, 190.006, Fla. Stat.

Rule 1.3	Public Meetings, Hearings, and Workshops.

Notice. Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days, but no more than thirty (30) days public notice shall be given of any public meeting, hearing or workshop of the Board. Public notice shall be given by publication in a newspaper of general circulation in the District and in the county in which the District is located. “General circulation” means a publication that is printed and published at least once a week for the preceding year, offering at least 25% of its words in the English language, qualifies as a periodicals material for postal purposes in the county in which the District is located, is for sale to the public generally, is available to the public generally f or the publication of official or other notices, and is customarily containing information of a public character or of interest or of value to the residents or owners of property in the county where published, or of interest or of value to the general public. The annual meeting notice required to be published by Section
189.015 of the Florida Statutes, shall be published in a newspaper not of limited subject matter, which is published at least five days a week, unless the only newspaper in the county is published less than five days a week. Each Notice shall state, as applicable:

The date, time and place of the meeting, hearing or workshop;

A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;

The District office address for the submission of requests for copies of the agenda, as well as a contact name and telephone number for verbal requests for copies of the agenda; and

The following or substantially similar language: “Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (___)
_______	. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770 or 1 (800) 955-8771, who can aid you in contacting the District Office.”

The following or substantially similar language: “A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.”

The following or substantially similar language: “The meeting [or hearin g or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record.”

Mistake. In the event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.

Agenda. The District Manager, under the guidance of District Counsel and the Chairperson or Vice-Chairperson, shall prepare an agenda of the meeting/hearing/workshop. The agenda and any meeting materials available in an electronic format, excluding any confidential and any confidential and exempt information, shall be available to the public at least seven days before the meeting/hearing/workshop, except in an emergency. Meeting materials shall be defined as, and limited to, the agenda, meeting minutes, resolutions, and agreements of the District that District staff deems necessary for Board approval. Inclusion of additional materials for Board consideration other than those defined herein as “meeting materials” shall not convert such materials into “meeting materials.” For good cause, the agenda may be changed after it is first made available for distribution, and additional materials may be added or provided under separate cover at the meeting. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings.

The District may, but is not required to, use the following format in preparing its agenda for its regular meetings:

Call to order Roll call
Public comment Organizational matters Review of minutes
Specific items of old business Specific items of new business Staff reports
District Counsel
District Engineer
District Manager
Financial Report
Approval of Expenditures Supervisor’s requests and comments Public comment
Adjournment

Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other staff members in preparing draft minutes for the Board’s consideration.

Special Requests. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Of f ice. Such persons shall furnish a mailing address in writing and shall be required to pre-pay the cost of the copying and postage.

Emergency Meetings. The Chairperson, or Vice-Chairperson if the Chairperson is unavailable, upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (1) and (3) of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District’s website, if it has one. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation in the District. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description of the action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

Public Comment. The Board shall set aside a reasonable amount of time at each meeting for public comment and members of the public shall be permitted to provide comment on any proposition before the Board. The portion of the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.

Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 190.008 of the Florida Statutes. Once adopted in accord with Section
190.008 of the Florida Statutes, the annual budget(s) may be amended from time
to time by action of the Board. Approval of invoices by the Board in excess of the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.

Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and

published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

Participation by Teleconference/Videoconference. District staff may participate in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist.

Board Authorization. The District has not adopted Robert’s Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Unless such procedure is waived by the Board, approval or disapproval of resolutions and other proposed Board actions shall be in the f orm of a motion by one Board member, a second by another Board member, and an affirmative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.

Continuances. Any meeting or public hearing of the Board may be continued without re-notice or re-advertising provided that:

The Board identifies on the record at the original meeting a reasonable need for a continuance;

The continuance is to a specified date, time, and location publicly announced at the original meeting; and

The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.

Attorney-Client Sessions. An Attorney-Client Session is permitted when the District’s attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. The District’s attorney must request such session at a public meeting. Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date of the session and the names of the persons anticipated to attend the session. The session must commence at an open meeting in which the Chairperson or Vice-Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The discussion during the session is confined to settlement negotiations or strategy related to

litigation expenses or as may be authorized by law. Only the Board, the District’s attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney-Client Session. During the session, no votes may be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened, and the Chairperson or Vice-Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript of the session filed with the District Secretary within a reasonable time after the session. The transcript shall not be available for public inspection until after the conclusion of the litigation.

Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety system plan or portion thereof made confidential and exempt by section 119.071(3)(a), Florida Statutes, are exempt from the public meeting requirements and other requirements of section 286.011 , Florida Statutes, and section 24(b), Article 1 of the State Constitution. Should the Board wish to discuss such matters, members of the public shall be required to leave the meeting room during such discussion. Any records of the Bo ard’s discussion of such matters, including recordings or minutes, shall be maintained as confidential and exempt records in accordance with Florida law.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:    §§ 189.069(2)(a)16, 190.006, 190.007, 190.008, 286.0105, 286.011, 286.0113, 286.0114, Fla. Stat.

Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse

Internal Controls. The District shall establish and maintain internal controls designed to:

Prevent and detect “fraud,” “waste” and “abuse” as those terms are defined in section 11.45(1), Florida Statutes; and
Promote and encourage compliance with applicable laws, rules contracts, grant agreements, and best practices; and
Support economical and efficient operations; and
Ensure reliability of financial records and reports; and
Safeguard assets.

Adoption. The internal controls to prevent fraud, waste and abuse shall be adopted and amended by the District in the same manner as District policies.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 218.33(3), Fla. Stat.

Rule 2.0	Rulemaking Proceedings.

Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal of a District rule shall be conducted according to these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District. A “rule” is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements of the District (“Rule”). Nothing herein shall be construed as requiring the District to consider or adopt rules unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist o f rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.

Notice of Rule Development.

Except when the intended action is the repeal of a Rule, the District shall provide notice of the development of a proposed rule by publication of a Notice of Rule Development in a newspaper of general circulation in the District before providing notice of a proposed rule as required by section
of this Rule. Consequently, the Notice of Rule Development shall be published at least twenty-nine (29) days prior to the public hearing on the proposed Rule. The Notice of Rule Development shall indicate the subject area to be addressed by rule development, provide a short, plain explanation of the purpose and effect of the proposed rule, cite the specific legal authority for the proposed rule, and include a statement of how a person may promptly obtain, without cost, a copy of any preliminary draft, if available.

(b) All rules as drafted shall be consistent with Sections 120.54(1)(g) and 120.54(2)(b) of the Florida Statutes.

Notice of Proceedings and Proposed Rules.

Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall give notice of its intended action, setting forth a short, plain explanation of the purpose and effect of the proposed action, a reference to the specific rulemaking authority pursuant to which the rule is adopted, and a reference to the section or subsection of the Florida Statutes being implemented, interpreted, or made specific. The notice shall include a summary of the District’s statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 120.541(2) of the Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(1), must do so in writing within twenty - one (21) days after publication of the notice. The notice shall additionally include a statement that any affected person may request a public hearing

by submitting a written request within twenty-one (21) days after the date of publication of the notice. Except when intended action is the repeal of a rule, the notice shall include a reference to both the date on which and the place where the Notice of Rule Development required by section (2) of this Rule appeared.

The notice shall be published in a newspaper of general circulation in the District and each county in which the District is located not less than twenty-eight (28) days prior to the intended action. The proposed rule shall be available for inspection and copying by the public at the time of the publication of notice.

The notice shall be mailed to all persons named in the proposed rule and to all persons who, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to adopt, amend, or repeal a rule. Such persons must furnish a mailing address and may be required to pay the cost of copying and mailing.

Rule Development Workshops. Whenever requested in writing by any af fected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the Chairperson must explain in writing why a workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.

Petitions to Initiate Rulemaking. All Petitions to Initiate Rulemaking proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed rule, and the facts showing that the petitioner is regulated by the District or has a substantial interest in the rulemaking. Not later than sixty (60) calendar days following the date of f iling a petition, the Board shall initiate rulemaking proceedings or deny the petition with a written statement of its reasons for the denial. If the petition is directed to an existing policy that the District has not formally adopted as a rule, the District may, in its discretion, notice and hold a public hearing on the petition to consider the comments of the public directed to the policy, its scope and application, and to consider whether the public interest is served adequately by the application of t he policy on a case-by-case basis, as contrasted with its formal adoption as a rule. However, this section shall not be construed as requiring the District to adopt a rule to replace a policy.

Rulemaking Materials. After the publication of the notice referenced in section
(3) of this Rule, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the following materials:

The text of the proposed rule, or any amendment or repeal of any existing rules;

A detailed written statement of the facts and circumstances justifying the proposed rule;

A copy of the statement of estimated regulatory costs if required by Section 120.541 of the Florida Statutes; and

The published notice.

Hearing. The District may, or, upon the written request of any affected person received within twenty-one (21) days after the date of publication of the notice described in section (3) of this Rule, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disruption of the proceedings. The District shall publish notice of the public hearing in a newspaper of general circulation within the District either in the text of the notice described in section (3) of this Rule or in a separate publication at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, and telephone number of the District contact person who can provide information about the public hearing. Written statements may be submitted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.

Emergency Rule Adoption. The Board may adopt an emergency rule if it f inds that immediate danger to the public health, safety, or welfare exists which requires immediate action. Prior to the adoption of an emergency rule, the District Manager shall make reasonable efforts to notify a newspaper of general circulation in the District. Notice of emergency rules shall be published as soon as possible in a newspaper of general circulation in the District. The District may use any procedure which is fair under the circumstances in the adoption of an emergency rule as long as it protects the public interest as determined by the District and otherwise complies with these provisions.

Negotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54(2)(d) of the Florida Statutes, except that any notices required under Section 120.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation in the county in which the District is located.

Rulemaking Record.   In all rulemaking proceedings, the District shall compile and maintain a rulemaking record. The record shall include, if applicable:

The texts of the proposed rule and the adopted rule;

All notices given for a proposed rule;

Any statement of estimated regulatory costs for the rule;

A written summary of hearings, if any, on the proposed rule;

All written comments received by the District and responses to those written comments; and

All notices and findings pertaining to an emergency rule.

Petitions to Challenge Existing Rules.

Any person substantially affected by a rule may seek an administrative determination of the invalidity of the rule on the ground that the rule is an invalid exercise of the District’s authority.

The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a rule is substantially affected by it.

The petition shall be filed with the District. Within 10 days after receiving the petition, the Chairperson shall, if the petition complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer who shall conduct a hearing within 30 days thereafter, unless the petition is withdrawn or a continuance is granted by agreement of the parties. The failure of the District to f ollow the applicable rulemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests of the petitioner and the fairness of the proceedings have not been impaired.

Within 30 days after the hearing, the hearing officer shall render a decision and state the reasons therefor in writing.

Hearings held under this section shall be de novo in nature. The petitioner has a burden of proving by a preponderance of the evidence that the existing rule is an invalid exercise of District authority as to the objections raised. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

Enter orders; and
Make or receive offers of settlement, stipulation, and adjustment. (f)	The petitioner and the District shall be adverse parties. Other substantially
affected persons may join the proceedings as intervenors on appropriate
terms which shall not unduly delay the proceedings.

Variances and Waivers. A “variance” means a decision by the District to grant a modification to all or part of the literal requirements of a rule to a person who is subject to the rule. A “waiver” means a decision by the District not to apply all or part of a rule to a person who is subject to the rule. Variances and waivers f rom District rules may be granted subject to the following:

Variances and waivers shall be granted when the person subject to the rule demonstrates that the purpose of the underlying statute will be or has been achieved by other means by the person, and when application of the rule would create a substantial hardship or would violate principles of fairness. For purposes of this section, "substantial hardship" means a demonstrated economic, technological, legal, or other type of hardship to the person requesting the variance or waiver. For purposes of this section, "principles of fairness" are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affects other similarly situated persons who are subject to the rule.

A person who is subject to regulation by a District Rule may file a petition with the District, requesting a variance or waiver from the District’s Rule. Each petition shall specify:

The rule from which a variance or waiver is requested;

The type of action requested;

The specific facts that would justify a waiver or variance for the petitioner; and
The reason why the variance or the waiver requested would serve the purposes of the underlying statute.

The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions

raised by or directly related to the petition. If the petitioner asserts that any request for additional information is not authorized by law or by Rule of the District, the District shall proceed, at the petitioner’s written request, to process the petition.

The Board shall grant or deny a petition for variance or waiver and shall announce such disposition at a publicly held meeting of the Board, within ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner's written request to finish processing the petition. The District’s statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District's action.

Rates, Fees, Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings. Policies adopted by the District which do not consist of rates, fees, rentals or other charges may be, but are not required to be, implemented through rulemaking proceedings.

Specific Authority: §§ 190.011(5), 190.011(15), 190.035, Fla. Stat.
Law Implemented:   §§ 190.011(5), 190.035(2), Fla. Stat.

Rule 3.0	Competitive Purchase.

Purpose and Scope.   In order to comply with Sections 190.033(1) through (3),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction contracts, design-build services, goods, supplies, and materials, Contractual Services, and maintenance services.

Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.

Definitions.

“Competitive Solicitation” means a formal, advertised procurement process, other than an Invitation to Bid, Request for Proposals, or Invitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award of a District purchase contract.

“Continuing Contract” means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a firm, whereby the firm provides Professional Services to the District for projects in which the costs do not exceed two million dollars ($2,000,000), for a study activity when the fee for such Professional Services to the District does not exceed two hundred thousand dollars ($200,000), or for work of a specified nature as outlined in the contract with the District, with no time limitation except that the contract must provide a termination clause (for example, a contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required to bid against one another.

“Contractual Service” means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these Rules. Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, o r demolition of any facility, building, portion of building, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 of the Florida Statutes, and Rules 3.5 or 3.6.

“Design-Build Contract” means a single contract with a Design-Build Firm for the design and construction of a public construction project.

“Design-Build Firm” means a partnership, corporation or other legal entity that:

Is certified under Section 489.119 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or

Is certified under Section 471.023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section
481.219 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 481.319 of the Florida Statutes, to practice or to offer to practice landscape architecture.

“Design Criteria Package” means concise, performance-oriented drawings or specifications for a public construction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Firms to prepare a bid or a response to the District’s Request for Proposals, or to permit the District to enter into a negotiated Design- Build Contract. The Design Criteria Package must specify performance- based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions f or utilities, stormwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit information regarding the qualifications, availability, and past work of the firms, including the partners and members thereof.

“Design Criteria Professional” means a firm who holds a current certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a firm who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect services, landscape architect services, or engineering services in connection with the preparation of the Design Criteria Package.

“Emergency Purchase” means a purchase necessitated by a sudden unexpected turn of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of the Board in the normal conduct of its business), where the Board finds

that the delay incident to competitive purchase would be detrimental to the interests of the District. This includes, but is not limited to, instances where the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.

	“Invitation to Bid” is a written solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and defining the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature of an authorized representative. It may include one or more bid alternates.

“Invitation to Negotiate” means a written solicitation for competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement of commodities or services.

	“Negotiate” means to conduct legitimate, arm’s length discussions and conferences to reach an agreement on a term or price.

“Professional Services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of Florida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm's or individual's professional employment or practice.

“Proposal (or Reply or Response) Most Advantageous to the District” means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:

Submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements, who has the integrity and reliability to assure good faith performance;

The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and

For a cost to the District deemed by the Board to be reasonable.

“Purchase” means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of Florida.

“Request for Proposals” or “RFP” is a written solicitation for sealed proposals with the title, date, and hour of the public opening designated and requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, qualifications, proposal instructions, work detail analysis, and evaluation criteria as necessary.

“Responsive and Responsible Bidder” means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. “Responsive and Responsible Vendor” means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the Invi tation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:

The ability and adequacy of the professional personnel employed by the entity/individual;

The past performance of the entity/individual for the District and in other professional employment;

The willingness of the entity/individual to meet time and budget requirements;

The geographic location of the entity’s/individual’s headquarters or office in relation to the project;

The	recent,	current,	and	projected	workloads	of	the entity/individual;

The volume of work previously awarded to the entity/individual;

Whether the cost components of the bid or proposal are appropriately balanced; and

Whether the entity/individual is a certified minority business enterprise.

“Responsive Bid,” “Responsive Proposal,” “Responsive Reply,” and “Responsive Response” all mean a bid, proposal, reply, or response which conforms in all material respects to the specifications and conditions in the Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or firm submitting it f ails to meet any material requirement relating to the qualifications, financial stability, or licensing of the bidder.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.20, 287.055, Fla. Stat.

Rule 3.1	Procedure Under the Consultants' Competitive Negotiations Act.

Scope. The following procedures are adopted for the selection of firms or individuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions of the Board under this Rule. As used in this Rule, “Project” means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.

Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm’s qualification submittal:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the consultant is a corporation; and

Meet any qualification requirements set forth in the District’s Request f or Qualifications.

Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. In addition, evidence of compliance must be submitted any time requested by the District.

Public Announcement. Except in cases of valid public emergencies as certif ied by the Board, the District shall announce each occasion when Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply for consideration. The notice shall appear in at least one (1) newspaper of general circulation in the District and in such other places as the District deems appropriate. The notice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. The District may maintain lists of consultants interested in receiving such notices. These consultants are encouraged to submit annually statements of qualifications and performance data. The District shall make reasonable efforts to provide copies of any notices to such consultants, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process. The Board has the

right to reject any and all qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs of qualification package preparation or submittal.

Competitive Selection.

The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required services. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

The ability and adequacy of the professional personnel employed by each consultant;

Whether a consultant is a certified minority business enterprise;

Each consultant’s past performance;

The willingness of each consultant to meet time and budget requirements;

The geographic location of each consultant's headquarters, of fice and personnel in relation to the project;

The recent, current, and projected workloads of each consultant; and

The volume of work previously awarded to each consultant by the District.

Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Competitive Negotiation.

After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount of compensation which the Board determines is fair, competitive, and reasonable.

In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that "wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting." In addition, any professional service contract under which such a certificate is required, shall contain a provision that "the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs."

Should the District be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those negotiations shall be terminated and negotiations with the third most qualified firm shall be undertaken.

Should the District be unable to negotiate a satisfactory agreement with one of the top three (3) ranked consultants, additional firms shall be selected by the District, in order of their competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Continuing Contract. Nothing in this Rule shall prohibit a Continuing Contract between a consultant and the District.

Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:   §§ 119.0701, 190.011(3), 190.033, 287.055, Fla. Stat.

Rule 3.2	Procedure Regarding Auditor Selection.

In order to comply with the requirements of Section 218.391 of the Florida Statutes, the following procedures are outlined for selection of firms or individuals to provide Auditing Services and for the negotiation of such contracts. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes, the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and for the negotiation of such contracts in the manner the Board determines is in the best interests of the District.

Definitions.

"Auditing Services" means those services within the scope of the practice of a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

"Committee" means the auditor selection committee appointed by the Board as described in section (2) of this Rule.

Establishment of Auditor Selection Committee. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Board shall establish an auditor selection committee (“Committee”), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 218.39 of the Florida Statutes. The Committee shall include at least three individuals, at least one of which must also be a member of the Board. The establishment and selection of the Committee must be conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An employee, a chief executive officer, or a chief financial officer of the District may not serve as a member of the Committee; provided however such individual may serve the Committee in an advisory capacity.

Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

Minimum Qualifications. In order to be eligible to submit a proposal, a firm must, at all relevant times including the time of receipt of the proposal by the District:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation; and

Meet any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.

If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.

Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:

Ability of personnel;

Experience;

Ability to furnish the required services; and

Such other factors as may be determined by the Committee to be applicable to its particular requirements.

The Committee may also choose to consider compensation as a factor. If the Committee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.

Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (3) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a brief description of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation in the District and the county in which the District is located. The public announcement shall allow f or at least seven (7) days for the submission of proposals.

Request for Proposals. The Committee shall provide interested firms with a Request for Proposals (“RFP”). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee

determines is necessary for the firm to prepare a proposal. The RFP shall state the time and place for submitting proposals.

Committee’s Evaluation of Proposals and Recommendation. The Committee shall meet at a publicly held meeting that is publicly noticed for a reasonable time in advance of the meeting to evaluate all qualified proposals and may, as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present information, regarding the firm’s qualifications. At the public meeting, the Committee shall rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (3)(b) of this Rule. If fewer than three firms respond to the RFP or if no firms respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.

Board Selection of Auditor.

Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that firm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the first ranked firm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked firm. If a satisfactory agreement with the second ranked firm cannot be reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen formal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional firms in order of the firms’ respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified firm or document in its public records the reason for not selecting the highest- ranked qualified firm.

In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.

Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract f or Auditing Services, unless the proposed agreed-upon compensation is reasonable to satisfy the requirements of Section 218.39 of the Florida Statutes, and the needs of the District.

Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form of an engagement letter signed and executed by both parties. The written contract shall include all provisions and conditions of the procurement of such services and shall include, at a minimum, the following:

A provision specifying the services to be provided and fees or other compensation for such services;

A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;

A provision setting forth deadlines for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than June 30 of the fiscal year that follows the fiscal year for which the audit is being conducted;

A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. The maximum contract period including renewals shall be five (5) years. A renewal may be done without the use of the auditor selection procedures provided in this Rule but must be in writing.

Provisions required by law that require the auditor to comply with public records laws.

Notice of Award. Once a negotiated agreement with a firm or individual is reached, or the Board authorizes the execution of an agreement with a firm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests regarding the award of contracts under this Rule shall be as provided for in Rule 3.11. No proposer shall be entitled to recover any costs of proposal preparation or submittal from the District.

Specific Authority:   §§ 190.011(5), 190.011(15 ), Fla. Stat. Law Implemented: §§ 119.0701, 218.33, 218.391, Fla. Stat.

Rule 3.3	Purchase of Insurance.

Scope. The purchases of life, health, accident, hospitalization, legal expense, or annuity insurance, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. Nothing in this Rule shall require the District to purchase insurance.

Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:

The Board shall cause to be prepared a Notice of Invitation to Bid.

Notice of the Invitation to Bid shall be advertised at least once in a newspaper of general circulation within the District. The notice shall allow at least fourteen (14) days for submittal of bids.

The District may maintain a list of persons interested in receiving notices of Invitations to Bid. The District shall make reasonable efforts to provide copies of any notices to such persons, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.

Bids shall be opened at the time and place noted in the Invitation to Bid.

If only one (1) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, the geographic location of the company’s headquarters and offices in relation to the District, and the ability of the company to guarantee premium stability may be considered. A contract to purchase

insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its of f icers, employees, and/or dependents.

Notice of the intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 112.08, Fla. Stat.

Rule 3.4	Pre-qualification

Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.

Procedure. When the District seeks to pre-qualify vendors, the following procedures shall apply:

The Board shall cause to be prepared a Request for Qualifications.

For construction services exceeding the thresholds described in Section
255.20 of the Florida Statutes, the Board must advertise the proposed pre - qualification criteria and procedures and allow at least seven (7) days notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall formally adopt pre-qualification criteria and procedures prior to the advertisement of the Request for Qualifications for construction services.

The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittal of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).

The District may maintain lists of persons interested in receiving notices of Requests for Qualifications. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any pre-qualification determination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification determination or contract award.

If the District has pre-qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies or

responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

In order to be eligible to submit qualifications, a firm or individual must, at the time of receipt of the qualifications:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Request for Qualifications.

Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.

Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature.

All vendors determined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perform the project.

The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.

Notice of intent to pre-qualify, including rejection of some or all qualifications, shall be provided in writing to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11; provided however, protests rela ted to the pre-qualification criteria and procedures for construction services shall be resolved in accordance with section (2)(b) of this Rule and Section 255 .20 (1)(b) of the Florida Statutes.

Suspension, Revocation, or Denial of Qualification

The District, for good cause, may deny, suspend, or revoke a prequalified vendor’s pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a determination of non-responsibility to bid on any other District construction or maintenance contract, and shall prohibit the vendor from acting as a material supplier or subcontractor on any District contract or project during the period of suspension, revocation, or denial. Good cause shall include the following:

One of the circumstances specified under Section 337.16(2), Fla. Stat., has occurred.
Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.
The vendor made or submitted false, deceptive, or fraudulent statements, certifications, or materials in any claim for payment or any information required by any District contract.

The vendor or its affiliate defaulted on any contract or a contract surety assumed control of financial responsibility for any contract of the vendor.

The vendor’s qualification to bid is suspended, revoked, or denied by any other public or semi-public entity, or the vendor has been the subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.
The vendor failed to comply with contract or warranty requirements or failed to follow District direction in the performance of a contract.

The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions, or by any state or federal statutes or regulations. If the vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension, revocation, or denial set forth above, the vendor’s pre- qualified status shall remain suspended, revoked, or denied until the documents are furnished.

The vendor failed to notify the District within 10 days of the vendor, or any of its affiliates, being declared in default or otherwise not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi-public agency.

The vendor did not pay its subcontractors or suppliers in a timely manner or in compliance with contract documents.

The vendor has demonstrated instances of poor or unsatisfactory performance, deficient management resulting in project delay, poor quality workmanship, a history of payment of liquidated damages, untimely completion of projects, uncooperative attitude, contract litigation, inflated claims or defaults.

An affiliate of the vendor has previously been determined by the District to be non-responsible, and the specified period of suspension, revocation, denial, or non-responsibility remains in effect.

The vendor or affiliate(s) has been convicted of a contract crime.

The term “contract crime” means any violation of state or federal antitrust laws with respect to a public contract or any violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract.

The term “convicted” or “conviction” means a finding of guilt or a conviction of a contract crime, with or without an adjudication of guilt, in any federal or state trial court of record as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

A denial, suspension, or revocation shall prohibit the vendor from being a subcontractor on District work during the period of denial, suspension, or revocation, except when a prime contractor’s bid has used prices of a subcontractor who becomes disqualified after the bid, but before the request for authorization to sublet is presented.

The District shall inform the vendor in writing of its intent to deny, suspend, or revoke its pre-qualified status and inform the vendor of its right to a hearing, the procedure which must be followed, and the applicable time limits. If a hearing is requested within 10 days after the receipt of the notice of intent, the hearing shall be held within 30 days after receipt by the District of the request for the hearing. The decision shall be issued within 15 days af ter the hearing.

Such suspension or revocation shall not affect the vendor’s obligations under any preexisting contract.

In the case of contract crimes, the vendor’s pre-qualified status under this Rule shall be revoked indefinitely. For all violations of Rule 3.4(3)(a) other than for the vendor’s conviction for contract crimes, the revocation, denial, or suspension of a vendor’s pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.

Examples of factors affecting the seriousness of a deficiency are:

Impacts on project schedule, cost, or quality of work;

Unsafe conditions allowed to exist;

Complaints from the public;

Delay or interference with the bidding process;

The potential for repetition;

Integrity of the public contracting process;

Effect on the health, safety, and welfare of the public.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.0525, 255.20, Fla. Stat.

Rule 3.5	Construction Contracts, Not Design-Build.

Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255.20 of the Florida Statutes, as that amount may be indexed or amended from time to time, shall be let under the terms of these Rules and the procedures of Section 255.20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.

Procedure. When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation in the District and in the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, replies, or responses. If the Board has previously pre-qualified contractors pursuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be permitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by United States Mail, hand delivery, facsimile, or overnight delivery service.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified providers of construction services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.

In order to be eligible to submit a bid, proposal, reply, or response, a f irm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the bidder is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to, reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submi t evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. Bids, proposals, replies, and responses shall be evaluated in

accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and these Rules. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request f or Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded f air treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No contractor shall be entitled to recover any costs of bid, proposal, response, or reply preparation or submittal from the District.

The Board may require potential contractors to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all contractors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase construction services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of construction services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the construction services without further competitive selection processes.

Sole Source; Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this Rule. This Rule shall not apply to the purchase of construction services, which may include goods, supplies, or materials, that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board Meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contract; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:   §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

Rule 3.6	Construction Contracts, Design-Build.

Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use of such contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:

Procedure.

The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of the District, may be the District Engineer selected by the District pursuant to Section
287.055 of the Florida Statutes, or may be retained pursuant to Rule 3 .1 . The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.

A Design Criteria Package for the construction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, if any.

The Board may either choose to award the Design-Build Contract pursuant to the competitive proposal selection process set forth in Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications-based selection process pursuant to Rule 3.1.

Qualifications-Based Selection. If the process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maximum price and guaranteed completion date shall be established.

Competitive Proposal-Based Selection. If the competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of the project, weighted for the project. After a Design Criteria Package and the standards and procedures for evaluation of proposals have been developed, competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:

A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the county in which the District is located. The notice shall allow at least twenty-one (21) days for submittal of sealed proposals, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500 ,000 ) must be noticed at least thirty (30) days prior to the date for submittal of proposals.

The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

In order to be eligible to submit a proposal, a firm must, at the time of receipt of the proposals:

Hold the required applicable state professional licenses in good standing, as defined by Section 287.055(2)(h) of the Florida Statutes;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;

Meet any special pre-qualification requirements set forth in the Request for Proposals and Design Criteria Package.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may

be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the proposal.

The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. In consultation with the Design Criteria Professional, the Board shall evaluate the proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members thereof. The Board shall then select no fewer than three (3) Design- Build Firms as the most qualified.

The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.

If less than three (3) Responsive Proposals are received, the District may purchase design-build services or may reject the proposals for lack of competitiveness. If no Responsive Proposals are received, the District may proceed with the procurement of design-build services in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.

Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the

Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that ef f ect. Protests of the District’s rankings under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards. Should the Board be unable to negotiate a satisfactory contract with the f irm considered to be the second most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the third most qualified firm. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the third most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional firms in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached or the list of firms is exhausted.

After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.

The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package and shall provide the Board with a report of the same.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified

Design-Build Firm available at the time. The fact that an Emergency Purchase has occurred shall be noted in the minutes of the next Board meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contractor; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:   §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

Rule 3.7	Payment and Performance Bonds.

Scope. This Rule shall apply to contracts for the construction of a public building, for the prosecution and completion of a public work, or for repairs upon a public building or public work and shall be construed in addition to terms prescribed by any other Rule that may also apply to such contracts.

Required Bond. Upon entering into a contract for any of the services described in section (1) of this Rule in excess of $200,000, the Board should require that the contractor, before commencing the work, execute and record a payment and performance bond in an amount equal to the contract price. Notwithstanding the terms of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.

Discretionary Bond. At the discretion of the Board, upon entering into a contract for any of the services described in section (1) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and performance bond.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 255.05, Fla. Stat.

Rule 3.8	Goods, Supplies, and Materials.

Purpose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases of “goods, supplies, and materials” do not include printing, insurance, advertising, or legal notices. A contract involving goods, supplies, or materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services.   However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

Procedure. When a purchase of goods, supplies, or materials is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre - qualified will be eligible to submit bids, proposals, replies, or responses.

In order to be eligible to submit a bid, proposal, reply, or response, a f irm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places of business are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion or submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non - material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the

lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference of five (5 ) percent. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.

To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted fo r the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to f ile a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of goods, supplies, and materials, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct

purchase of the goods, supplies, and materials without further competitive selection processes.

Goods, Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3.5 or 3.6. There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that instance, the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

Exemption. Goods, supplies, and materials that are only available f rom a s ingle source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the purchase of goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.

Renewal. Contracts for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a maximum period of five (5) years.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:   §§ 189.053, 190.033, 287.017, 287.084, Fla. Stat.

Rule 3.9	Maintenance Services.

Scope. All contracts for maintenance of any District facility or project shall be set under the terms of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FOUR. A contract involving
goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

Procedure. When a purchase of maintenance services is within the scope of th is Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.

In order to be eligible to submit a bid, proposal, reply, or response, a f irm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. Minor variations in the bids, proposals, replies, and responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive and Responsible Bidder shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate or Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request f or Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded f air treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, or responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be

entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of maintenance services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.

Exemptions.   Maintenance services that are only available from a single source are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for maintenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Renewal. Contracts for the purchase of maintenance services subject to this Rule may be renewed for a maximum period of five (5) years.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), 190.033, Fla. Stat.
Law Implemented:   §§ 119.0701, 190.033, 287.017, Fla. Stat.

Rule 3.10	Contractual Services.

Exemption from Competitive Purchase. Pursuant to Section 190.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless of whether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, no rights or remedies under these Rules, including but not limited to protest rights, are conferred on persons, firms, or vendors proposing to provide Contractual Services to the District.

Contracts; Public Records. In accordance with Florida law, each contract for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:   §§ 119.0701, 190.011(3), 190.033, Fla. Stat.

Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6,
3.8, and 3.9.

The resolution of any protests with respect to proceedings under Rules 3.1, 3 .2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.

Filing.

With respect to a protest regarding qualifications, specifications, documentation, or other requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s intended decision. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

Except for those situations covered by subsection (1)(a) of this Rule, any firm or person who is affected adversely by a District’s ranking or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District’s ranking or intended award, shall f ile with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District’s ranking or intended award. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s ranking or intended award. Failure to file a forma l written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

If the requirement for the posting of a protest bond and the amount of the protest bond, which may be expressed by a percentage of the contract to be awarded or a set amount, is disclosed in the District’s competitive solicitation documents for a particular purchase under Rules 3.1, 3.2 , 3 .3,

3.4, 3.5, 3.6, 3.8, or 3.9, any person who files a notice of protest must post the protest bond. The amount of the protest bond shall be determined by District staff after consultation with the Board and within the limits, if any, imposed by Florida law. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses, and attorney’s fees associated with hearing and defending the protest. In the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protestor.

The District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public health, safety, or welfare, the contract may be executed.

Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be sent via facsimile, United States Mail, or hand delivery to the protestor and any substantially affected persons or parties not less than three (3) calendar days prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

Formal Proceeding. If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer to conduct the hearing. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The hearing officer shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall allow each party fifteen (15) days in which to submit written exceptions to the recommended order. The District shall issue a final order within sixty (60) days after the f iling of the recommended order.

Intervenors. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt of Notice of Protest. If the Board determines there was a violation of law, defect, or an irregularity in the competitive solicitation process, the Bids, Proposals, Replies, and Responses are too high, or if the Board determines it is otherwise in the District’s best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automatically terminate.

Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 190.033, Fla. Stat.

Rule 4.0	Effective Date.

These Rules shall be effective __	_, 20 , except that no election of officers required by these Rules shall be required until after the next regular election for the Board.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

Laurel Road Community Development District

Consideration of Resolution 2021-04, Adopting the Uniform Method

RESOLUTION 2021-04

RESOLUTION OF THE BOARD OF SUPERVISORS OF THE LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT EXPRESSING ITS INTENT TO UTILIZE THE UNIFORM METHOD OF LEVYING, COLLECTING, AND ENFORCING NON-AD VALOREM ASSESSMENTS WHICH MAY BE LEVIED BY THE LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT IN ACCORDANCE WITH SECTION 197.3632, FLORIDA STATUTES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Laurel Road Community Development District (“District”) was established pursuant to the provisions of Chapter 190, Florida Statutes, which authorizes the District to levy certain assessments which include benefitand maintenanceassessments and further authorizes the District to levy special assessments pursuant to Chapters 170 and 197, Florida Statutes, for the acquisition, maintenance, construction, or reconstruction of assessable improvements authorized by Chapter 190, Florida Statutes; and

WHEREAS, the above referenced assessments are non-ad valorem in nature and, therefore, may be levied and collected under the provisions of Section 197.3632, Florida Statutes, in which the State of Florida has provided a uniform method for the levying, collecting, and enforcing such non-ad valorem assessments (the “Uniform Method”); and

WHEREAS, the Board has previously adopted Resolution 2020-12 declaring the intent to use the Uniform Method for the levy, collection and enforcement of non -ad valorem special assessments authorized by Section 197.3632, Florida Statutes, over certain lands within the District as described therein; and

WHEREAS, pursuant to Section 197.3632, Florida Statutes, the District has caused notice of a public hearing on the District’s intent to use the Uniform Method to be advertised weekly in a newspaper of general circulation within Sarasota County for four (4) consecutive weeks prior to such hearing; and

WHEREAS, the District has held a public hearing pursuant to Section 197.3632, Florida Statutes, where public and landowners were allowed to give testimony regarding the use of the Uniform Method; and

WHEREAS, the District desires to use the Uniform Method for the levy, collection and enforcement of non-ad valorem special assessments authorized by Section 197.3632, Florida Statutes, for specialassessments,includingbenefitand maintenance assessments, overall the lands in the District as further described in Exhibit A.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE LAURLE ROAD COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The Laurel Road Community Development District upon conducting its public hearing as required by Section 197.3632, Florida Statutes, hereby expresses its need and intent to use the Uniform Method of collecting assessments imposed by the District over the lands described in Exhibit A, as provided in Chapters 170 and 190, Florida Statutes, each of which are non-ad valorem assessments which may be collected annually pursuant to the provisions of Chapter 190, Florida Statutes, for the purpose of paying principal and interest on any and all of its indebtedness and for the purpose of paying the cost of operating and maintainin g its assessable improvements. The legal description of the boundaries of the real property subject to a levy of assessments is attached and made a part of this Resolution as Exhibit A. The non-ad valorem assessments and the District’s use of the uniform method of collecting its non -ad valorem assessment(s) may continue in any given year when the Board of Supervisors determines that use of the uniform method for that year is in the best interests of the District.

SECTION 2. The District’s Secretary is authorized to provide the Property Appraiser and Tax Collector of City of Venice County and the Department of Revenue of the State of Florida with a copy of this Resolution and enter into any agreements with the Property Appraiser and/or Tax Collector necessary to carry out the provisions of this Resolution.

SECTION 3. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 4. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED this 14th day of October, 2020.

ATTEST:	LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

Exhibit A:	Legal Description of Laurel Road Community Development District

EXHIBIT A
Legal Description of Laurel Road Community Development District

Exhibit ""2"

Metes and  Bounds Legal  Description

THIS IS NOT A SURVEY

SECTION 34, TOWNSHIP 38 SOUTH, RANGE 19 EAST SARASOTA COUNTY, FLORIDA

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Sheet _ 1_ of

THIS IS NOT A SURVEY	
	LINE TABLE		LINE TABLE		CURVE TABLE		
	LINE	BEARING	DISTANCE		LINE	BEARING	DISTANCE		CURVE	LENGTH	RADIUS	DELTA	BEARING	CHORD		
	L1	S00'01'38"W	12.00'		L13	S67°00'06"W	73.00'		Cl	39.27'	25.00'	90°00'00'	S37°00'08'W	35.36'		
	L2	N89°41'24'W	332.66'		L14	s12•29•13•w	128.96'		C2	78.40'	50.00'	89"50'09'	NS3°04'49"W	70.61'		
	L3	SO0°Ol '3&"W	556.49'		LlS	S79°00'06"W	73.00'		C3	45.33'	500.00'	5°11'38'	S02°37'51"E	45.31'		
	L4	S89°56'02"W	19,93'		U6	N74°59'54"W	39.68'		C4	48.21'	220.00'	12°33'23'	Nl3"09'08'E	48.12'		
	LS	S35°54'54'W	63.59'		Ll7	S811 51'50' W	84.60'		cs	114.36'	175.00'	37°26'26'	N00°42'37'E	112.33'		
	L6	se2•oo·os-w	62.67'		us	S89"43'52' W	20.00'		C6	26.ST	450.00'	3°22'58'	N19°42'05"W	26.56'		
	L7	S07°59'52'E	16.34'		L19	S00o16'17'E	160.33'		Cl	219.37'	160.00'	78°33'26'	N58°51'27'W	202.59'		
	L8	S82°00'08'W	46.88'		l20	N89°57'39'W	85.40'		
	L9	S84°46'18"W	33.03'		L21	S00°16'17'E	2.67'		
	uo	S00'02'04'E	20.14'		L22	N89°40'37'W	199.29'		
	Ul	S89"51'20'W	84.15'		L23	NB0°13'23' W	304.39'		
	L12	S56°06'22"W	84.65'		L24	N89°44'34"W	325.83'		

SURVEYOR'S NOTES:

NO INSTRUMENTS OF RECORD REFLECTING EASEMENTS, RIGHTS-OF-WAY, AND OR OWNERSHIP WERE FURNISHED TO OR PURSUED BY THE UNDERSIGNED.
UNLESS IT BEARS THE SIGNATURE AND THE ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER THIS DRAWING, SKETCH, PLAT OR
MAP IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT VALID.
THIS IS A SKETCH AND LEGAL DESCRIPTION ONLY, NOT A FIELD SURVEY.
BEARINGS ARE BASED ON THE NORTH LINE OF THE NORTHEAST 1/4 OF SECTION 34, TOWNSHIP 38 SOUTH, RANGE 19 EAST, SARASOTA COUNTY, FLORIDA, BEING NORTH 89°21'08" WEST, AS SHOWN HEREON.
DISTANCES SHOWN HEREON ARE IN US FEET.	
GULF COAST COMMUNITY DEVELOPMENT DISTRICT	
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ENG  ifffiSRI NG  ASSOCIA'TES, 11C\i   .	. 4921 Memorial I lighway
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Tampa, Florida 33(,34
Phone 813 880-8881
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Sheet _L of

THIS IS NOT A SURVEY

LEGA L DES CRI PTION: (BY KING ENGINEERING)
A PARCEL OF LAND LYING IN SECTION 34, TOWNSHIP 38 SOUTH, RANGE 19 EAST, SARASOTA COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

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COMMENCING AT THE NORTHEAST CORNER OF SECTION 34, TOWNSHIP 38 SOUTH, RANGE 19 EAST; THENCE NORTH 89°21'08" WEST, ALONG THE NORTH LINE OF THE NORTHEAST
1/4 OF SAID SECTION 34, A DISTANCE OF 1,359.38 FEET TO THE EAST LINE OF THE WEST
1/2 OF THE EAST 1/2 OF SAID SECTION 34; THENCE SOUTH 00°01'38" WEST, ALONG SAID EAST LINE, A DISTANCE OF 12.00 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE ALONG SAID EAST LINE, SOUTH 00°01'38" WEST, A DISTANCE OF 4,490.99 FEET; THENCE NORTH 89°41'24" WEST, A DISTANCE OF 332.66 FEET; THENCE SOUTH 00°01'38" WEST, A DISTANCE OF 556.49 FEET TO THE NORTH RIGHT-OF-WAY OF BORDER ROAD ACCORDING TO OFFICIAL RECORDS INSTRUMENT #2006171348 OF THE PUBLIC RECORDS OF SARASOTA COUNTY, FLORID A; THENCE ALONG SAID NORTH RIGHT-OF-WAY, AND THE NORTH RIGHT-OF-WAY OF BORDER ROAD ACCORDING TO OFFICIAL RECORDS INSTRUMENT #2004206575 OF THE PUBLIC RECORDS OF SARASOTA COUNTY, FLORIDA, AND THE NORTH-RIGHT-OF- WAY OF BORDER ROAD ACCORDING TO FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY MAP SECTION 17075-2406, RESPECTIVELY, THE FOLLOWING TWENTY-EIGHT (28) COURSES: (1) SOUTH 89°56'02" WEST, A DISTANCE OF
19.93 FEET; (2) SOUTH 35°54'54" WEST, A DISTANCE OF 63.59 FEET; (3) SOUTH 82°00'08" WEST, A DISTANCE OF 62.67 FEET; (4} SOUTH 07°59'52" EAST, A DISTANCE OF 16.34 FEET TO A POINT ON A CURVE TO THE RIGHT; (5} SOUTHWESTERLY 39.27 FEET ALONG THE ARC OF SAID CURVE, HAVING A RADIUS OF 25.00 FEET, A CENTRAL ANGLE OF 90°00'00", AND A CHORD BEARING AND DISTANCE OF SOUTH 37°00'08" WEST 35.36 FEET; (6} SOUTH 82°00'08" WEST, A DISTANCE OF 46.88 FEET TO A POINT ON A NON-TANGENT CURVE TO THE RIGHT; (7) NORTHWESTERLY 78.40 FEET ALONG THE ARC OF SAID CURVE, HAVING A RADIUS OF 50.00 FEET, A CENTRAL ANGLE OF 89°50'09", AND A CHORD BEARING AND DISTANCE OF NORTH 53°04'49" WEST 70.61 FEET; (8) SOUTH 84°46'18" WEST, A DISTANCE OF 33.03 FEET TO A POINT ON A NON-TANGENT CURVE TO THE RIGHT; (9) SOUTHERLY 45.33 FEET ALONG THE ARC OF SAID CURVE, HAVING A RADIUS OF 500.00 FEET, A CENTRAL ANGLE OF 05°11'38", AND A CHORD BEARING AND DISTANCE OF SOUTH 02°37'51" EAST 45.31 FEET; (10) SOUTH 00°02'04" EAST, A DISTANCE OF 20.14 FEET; (11} SOUTH 89°51'20" WEST, A DISTANCE OF 84.15 FEET TO A POINT ON A NON-TANGENT CURVE TO THE RIGHT; (12} NORTHERLY 48.21 FEET ALONG THE ARC OF SAID CURVE, HAVING A RADIUS OF 220.00 FEET, A CENTRAL ANGLE OF 12°33'23", AND A CHORD BEARING AND DISTANCE OF NORTH 13°09'08" EAST 48.12 FEET TO A POINT OF REVERSE CURVE TO THE LEFT; (13) NORTHERLY 114.36 FEET ALONG THE ARC OF SAID CURVE, HAVING A RADIUS OF 175.00 FEET, A CENTRAL ANGLE OF 37°26'26", AND A CHORD BEARING AND DISTANCE OF NORTH 00°42'37" EAST 112.33 FEET TO A POINT OF COMPOUND CURVE TO THE LEFT; (14} NORTHERLY 26.57 FEET ALONG THE ARC OF SAID CURVE, HAVING A RADIUS OF 450.00 FEET, A CENTRAL ANGLE OF 03°22'58", AND A CHORD

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THIS IS NOT A SURVEY

LEGA L D ES CRI PT ION: (CONTI NUED)

BEARING AND DISTANCE OF NORTH 19°42'05" WEST 26.56 FEET; (15) SOUTH 56°06'22" WEST, A DISTANCE OF 84.65 FEET; (16) SOUTH 67°00'06" WEST, A DISTANCE OF 73.00 FEET; (17) SOUTH 72°29'13" WEST, A DISTANCE OF 128.96 FEET; (18) SOUTH 79°00'06" WEST, A DISTANCE OF 73.00 FEET; (19} NORTH 74°59'54" WEST, A DISTANCE OF 39.68 FEET; (20) SOUTH 81 °51'50" WEST, A DISTANCE OF 84.60 FEET TO A POINT ON A CURVE TO THE RIGHT; (21) NORTHWESTERLY 219.37 FEET ALONG THE ARC OF SAID CURVE, HAVING A RADIUS OF 160.00 FEET, A CENTRAL ANGLE OF 78°33'26", AND A CHORD BEARING AND DISTANCE OF NORTH 58°51'27" WEST 202.59 FEET; (22) SOUTH 89°43'52" WEST, A DISTANCE OF 20.00 FEET; (23) SOUTH 00°16'17" EAST, A DISTANCE OF 160.33 FEET; (24) NORTH 89°57'39" WEST, A DISTANCE OF 85.40 FEET; (25) SOUTH 00°16'17" EAST, A DISTANCE OF 2.67 FEET; (26) NORTH 89°40'37" WEST, A DISTANCE OF 199.29 FEET; (27) NORTH 80°13'23" WEST, A DISTANCE OF 304.39 FEET; (28) NORTH 89°44'34" WEST, A DISTANCE OF 325.83 FEET TO THE NORTHEASTERLY RIGHT-OF-WAY OF INTERSTATE 75 (STATE ROAD 93) ACCORDING TO SAID FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY MAP SECTION 17075-2406; THENCE NORTH 35°02'06" WEST, ALONG SAID NORTHEASTERLY RIGHT-OF-WAY, A DISTANCE OF 2,115.98 FEET TO THE SOUTHEASTERLY LINE OF THAT CERTAIN PARCEL OF LAND AS DESCRIBED IN OFFICIAL RECORDS BOOK 2359, PAGE 2069 OF THE PUBLIC RECORDS OF SARASOTA COUNTY, FLORIDA; THENCE NORTH 54°57'36" EAST, ALONG SAID SOUTHEASTERLY LINE, A DISTANCE OF 1,091.03 FEET; THENCE NORTH 00°51'10" WEST, A DISTANCE OF 1,476.95 FEET TO THE SOUTH LINE OF THE NORTHEAST 1/4 OF THE NORTHWEST 1/4 OF SAID SECTION 34; THENCE NORTH 89° 29'31 " WEST, ALONG SAID SOUTH LINE, A DISTANCE OF
104.65 FEET; THENCE NORTH 00°50'48" WEST, ALONG A LINE PARALLEL WITH THE WEST
LINE OF SAID SECTION 34, A DISTANCE OF 1,327.01 FEET TO THE SOUTH RIGHT-OF-WAY OF LAUREL ROAD EAST ACCORDING TO OFFICIAL RECORDS INSTRUMENT #2019041854 OF THE PUBLIC RECORDS OF SARASOTA COUNTY, FLORIDA; THENCE SOUTH 89°21'29" EAST, ALONG SAID SOUTH RIGHT-OF-WAY, SAME BEING A LINE 12.00 FEET SOUTH OF AND PARALLEL WITH THE NORTH LINE OF SAID NORTHWEST 1/4 OF SECTION 34, A DISTANCE OF 651.20 FEET; THENCE SOUTH 00°50'48" EAST, ALONG A LINE PARALLEL WITH SAID WEST LINE OF SECTION 34, A DISTANCE OF 1,325.49 FEET TO AFORESAID SOUTH LINE OF THE NORTHEAST 1/4 OF THE NORTHWEST 1/4 OF SECTION 34; THENCE SOUTH 89°29'31" EAST, ALONG SAID SOUTH LINE, A DISTANCE OF 689.08 FEET TO THE EAST LINE OF THE NORTHWEST 1/4 OF SECTION 34; THENCE NORTH 00°16'17" WEST, ALONG SAID EAST LINE, A DISTANCE OF 1,323.60 FEET TO SAID SOUTH RIGHT-OF-WAY OF LAUREL ROAD EAST; THENCE SOUTH 89°21'08" EAST, ALONG SAID SOUTH RIGHT-OF-WAY, SAME BEING A LINE 12.00 FEET SOUTH OF AND PARALLEL WITH AFORESAID NORTH LINE OF THE NORTHEAST 1/4 OF SECTION 34, A DISTANCE OF 1,359.32 FEET TO THE POINT OF BEGINNING.

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Tumpa, Florida 33634
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www.kmgengmeermg.com
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Sheet of

Exhibit	3"

Consent of Property Owners

Laurel Road Community Development District

Consideration of Resolution 2021-05, Authorizing Disbursements of Funds

RESOLUTION 2021-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE LAUREL ROAD DEVELOPMENT DISTRICT AUTHORIZINGTHE DISBURSEMENT OF FUNDS FOR PAYMENT OF CERTAIN CONTINUING EXPENSES WITHOUT PRIOR APPROVAL OF THE BOARD OF SUPERVISORS; AUTHORIZING THE DISBURSEMENT OF FUNDS FOR PAYMENT OF CERTAIN NON- CONTINUING EXPENSES WITHOUT PRIOR APPROVAL OF THE BOARD OF SUPERVISORS; PROVIDING FOR A MONETARY THRESHOLD; AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Laurel Road Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated in City of Venice, Florida; and

WHEREAS, Section 190.011(5), Florida Statutes, authorizes the District to adopt resolutions which may be necessary for the conduct of District business; and

WHEREAS, the District’s Board of Supervisors (“Board”) meets as necessary to conduct the business of the District, including authorizing the payment of District operating and maintenance expenses; and

WHEREAS, the Board may establish monthly, quarterly or other meeting dates, or may cancel scheduled meetings from time to time; and

WHEREAS, to conduct the business of the District in an efficient manner, recurring, non-recurring and other disbursements for goods and services must be processed and paid in a timely manner; and

WHEREAS, the Board determines this Resolution is in the best interest of the District and is necessary for the efficient conduct of District business; the health, safety, and welfare of the residents within the District; and the preservation of District assets or facilities.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT:

CONTINUING EXPENSES. The Board hereby authorizes the payment of invoices of continuing expenses, which meet the following requirements:

The invoices must be due on or before the next scheduled meeting of the Board.
The invoice must be pursuant to a contract or agreement authorized by the Board.
The total amount paid under such contract or agreement, including the current invoice, must be equal to or less than the amount specified in the contract or agreement.
The invoice amount will not cause payments to exceed the adopted budget of the District.

NON-CONTINUING EXPENSES. The Board hereby authorizes the disbursement of funds for payment of invoices of non-continuing expenses which are (i) required to provide for the health, safety, and welfare of the residents within the District; or (ii) required to repair, control, or maintain a District facility or asset beyond the normal, usual, or customary maintenance required for such facility or assets,

1

or (iii) are necessary to avoid an unnecessary expense that may be imposed on the District in connection with a District project; or (iv) are for routine services performed on an annual basis and the amount of such services is reflected in the District’s annual budget, or (v) are otherwise for an emergency circumstance, pursuant to the following schedule:

Non-Continuing Expenses Not Exceeding $5,000 - with approval of the District Manager; and
Non-Continuing Expenses Exceeding $5,000 - with approval of the District Manager and Chairpersonof the Board (or Vice Chairperson in the Chairperson’s absence).

BOARD RATIFICATION. Any payment made pursuant to the Resolution shall be submitted to the Board at the next scheduled meeting for approval and ratification.

EFFECTIVE DATE. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS 14TH DAY OF OCTOBER, 2020.

ATTEST:

Secretary	LAUREL ROAD COMMUNTY DEVELOPMENT
DISTRICT

Chairperson	

Laurel Road Community Development District

Review and Consideration of Booth Design Group Proposal(s)

PROFESSIONAL SERVICES AGREEMENT

To:	Laurel Road CDD	Re: Professional Services	
	c/o Tom Panaseny	Laurel Road Amenity	
	5800 Lakewood Ranch Blvd. N		

Date:	Sarasota, FL 34240

October 1, 2020		

PROJECT DESCRIPTION:

Professional services related to the preparation of hardscape, landscape and irrigation design specification for the Laurel Road development Amenity located between Laurel Road and Border Road in Charlotte County, FL.

SCOPE OF WORK:

Booth Design Group (Consultant) shall provide to Laurel Road CDD (Client) Design Development/Construction plans:

Layout and design of clubhouse amenity landscape
Landscape streetscape design right of way and front of building
Creation of outdoor spaces for pedestrians
Layout and design of pool amenity feature
All hardscape, pool and site furnishing specifications and installation details
Design of amenity deck items including cabanas, grilling stations, outdoor kitchen, soft seating areas, landscape planters and green space and interior drainage
Fencing and buffering of views
Collaboration with design team members; coordination with Client sub-consultants
County required submittals and respond to comments
Pool Engineering with Sub-Consultant GB Collins

SCOPE OF SERVICE

Task 1: Assimilation of Data

Review of proposed engineering plans; review of pertinent codes and restrictions; review of surrounding land use impacts; review of site-specific requirements; conference with Client and others appropriate to receive information to develop/verify the project program and schedule
Prepare base plans from Client-provided electronic media in AutoCAD format
Coordinate and follow agreed upon design schedule

Task 2: Design Development

Develop a pool layout of that will be code compliant with coordination with architect. Provide (1) one set of schematic drawing with the code compliant pool layouts. The schematic plans will incorporate the layout of a pool with surrounding amenities. The custom pool will range in depth from 0’ to 5’. All necessary CAD drawings are to be provided by the client for schematic drawing to be generated (all base maps, building layouts, bathroom plans, and location maps).
Upon Client approval of the submitted Design, prepare design development plans to fully develop project program scope beyond conceptual level in collaboration with Client and Design Team
Prepare Preliminary Opinion of Probable Construction Costs for scope-related items
Review Schematic Design plan for civil engineering and architectural related impacts and issues
Perform up to two (2) plan reviews with Client interface with pool engineer
Deliver full size 30% design documents in electronic and hardcopy format to Client and electronic format to Design Team
Attend one (1) design review meeting with pertinent permitting agencies (if required)
Prepare sleeving drawing for coordination with civil engineer including water source requirements and point of connection details

Task 3: Construction Documents

Prepare 90%-100% Final Construction Document plans and materials selection for scope-related hardscape elements; prepare landscape materials index, including quality, size and quantity; final layout plans for landscape, irrigation and hardscape elements; lighting plans and fixture specifications; pool layout and permitting plans; site amenity plans, prepare sheet specifications; and prepare details for scope-related elements (some shop drawings may be requested and all waterproofing, civil, electrical and structural design is by others).
Prepare final Opinion of Probable Construction Costs with Client and Design Team
Verify documents for compliance with pertinent permitting agency requirements and construction regulations
Prepare technical specifications for scope-related items
Perform one (1) review with Client
Deliver full size 100% Final Construction Documents in electronic and hardcopy format to Client and electronic format to Design Team
Attend five in person (5) meetings to review construction design progress with minor revisions to plans.

Task 4:  Professional Observation

Attend one (1) pre-construction meeting
Review Contractor RFI’s, Change Orders, and Pay Requests for scope related items
OAC Calls: BDG to participate in 6 OAC calls as required for the construction phase.
4.3	Attend up to three (3) coordination meetings/inspections during construction; one (1) inspection and report upon substantial completion; one (1) inspection for final approval after completion items have been made

Task 5: Pool Engineering

Construction Documents
Main Pool Design – Approximately 2,000 sf
Construction Documents will be based on finalized schematic drawings that have been approved by the client. Prepared construction documents to be submitted to the building department and will include:
Site Plan and Notes (site plan will detail pool areas)

Completed State Health Department (DOH) application and coordination of pool submittal to the DOH
Pool Plumbing Plans
Pool Layout Plans
Pool Feature Plan to include deck jets as located by the landscape architect
Pool Sections & Details including the specific detailing for the sun shelf areas.
Pool Lighting to include LED color changing lights
Filter and Equipment Area Details to include a Variable Frequency Drive (VFD) – for energy savings
A Secondary Saline Chlorination System will be included as part of the Pool Equipment
Coordination with the MEP, Civil and Project Landscape Architect on utility needs at the pool equipment area
Pool Equipment Electrical and Bonding Plan
Comment response letter and revisions as necessary for approvals.
(Site electrical and deck design are not included with this fee and any application fee is NOT included)

Construction Services
Review pool shop submissions
Answer and coordinate requests for information (RFI’s) from pool contractor, site general contractor, and field engineer.
Site inspections to cover the following pool and fountain milestones:
Plumbing / Steel inspection
Electrical and Bonding inspection
Final inspection
Additional meetings requested by the client will be billed on an hourly basis.
FEE:

Booth Design Group, Inc. agrees to provide the services described herein for a fee of: $33,190.00.

Task 1:	$	875.00	
Task 2:	$	6,750.00	
Task 3:	$ 12,965.00	
Task 4:	$	1,850.00	
Task 5:	$ 10,750.00	

STRUCTURAL DESIGN:
Structural Design for all proposed hardscape/ signage items needing signed and sealed professional engineering shall be performed by a Sub Contractor with BDG and is included in the fee above.
ELECTRICAL DESIGN:
Electrical design to be performed by others.

OFFICE/PRODUCTION REIMBURSABLE EXPENSES:
Office Reimbursable items shall be invoiced at cost plus 5%. e.g., blueprinting, mailing, Xeroxing, graphic reproduction, plotting service costs. Please see Article 2 of the General Terms and Conditions of this Agreement for Additional Charges. Estimated $850.00

TRAVEL EXPENSE:
Mileage shall be billed at $.58/mile; print reproductions, FedEx and other miscellaneous expenses are billed at cost as stated in Article 2 of this Agreement. Estimated $1,150.00

GENERAL TERMS AND CONDITIONS:

Article 1. Payment. Consultant shall invoice Client for the work complete; invoices are due and payable within thirty (30) days of the date of the invoice. Client shall notify Consultant in writing, of any and all objections, if any, to an invoice within ten (10) days of the date of the invoice. A service charge shall be applied at a rate of 1.5 percent per month (or the maximum rate allowable by law) to delinquent amounts.

Article 2. Additional Charges. Reimbursable items shall be invoiced at cost. e.g., blueprinting, mailing, Xeroxing, graphic reproduction, plotting service costs, telephone and travel costs, such as airfare, car rental, meals, hotels and other related travel costs.

Article 3. Extra Work Services. Extra Work services shall be performed only when requested and approved by Client in writing. These services shall be quoted either on a lump sum amount or performed based on hourly rates.

Article 4. Excluded Services. Consultant shall not verify or otherwise be responsible for the accuracy or completeness of data, specifications and/or design work provided to Consultant by Client’s other design professionals. All plans shall be prepared at one time with construction phases applied after all plans are completed. All fees quoted are related to the specific Scope of Service and budget stated herein and to Phase One installation only. Services for work outside this Scope and/or related to subsequent phases shall be negotiated between Consultant and Client.

Article 5. Assignment. Neither party to this agreement shall assign its duties and obligations without the prior written consent of the other party.

Article 6. Limitation of Liability. Consultant shall not be held responsible for the means, methods or appropriateness of the installation procedures undertaken by any contractor, nor for the job site safety. Consultant shall not be held responsible for determining and marking the location of underground pipes, wires, conduits, cables or structures such as gas lines, fiber optics, irrigation or septic systems, or any other items which may exist below the surface of the ground. Consultant shall not be held responsible for identifying, locating, discovering, removal and/or treatment of any hazardous waste, known or unknown at the site, nor for the consequences of any hazardous waste materials of any kind at the site, including, but not limited to asbestos and PCB’s, as well as materials not yet known as hazardous.

Article 7. Limitation Regarding Parties. Notwithstanding anything to the contrary contained herein, it is agreed, acknowledged and understood that the Client’s sole and exclusive claim, demand, suit, judgment or remedy shall be directed and or asserted only against Consultant, as a Corporation, and not against any of Consultants shareholders, landscape architects, directors, officers or employees.

Article 8. Termination of Agreement. This agreement may be terminated by either party effective thirty (30) days after receipt from the other party of a written notice via registered mail, of such termination. In the event of termination, Consultant shall be entitled to receive full compensation for fees and expenses outstanding as of the effective date of the termination.

Article 9. Attorney Fees. This Agreement shall be governed by the laws of the state of Florida. To the extent permitted by law, Client and Consultant hereby waive all rights to a trial by jury. If a dispute arises under this agreement and litigation is instituted, the prevailing party shall be entitled to recover its reasonable attorney fees.

Article 10. Betterment. If, due to the Consultant's negligence, a required item or component of the Project is omitted from the Consultant's construction documents, the Consultant shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event will the Consultant be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project.

Client Approval:	 		Date:	 		
Printed Name:	 		Title:	 		

Booth Design Group:	
 		
Date:	
  October 1, 2020		

Printed Name:	

  Hunter A. Booth		

Title:	

  President		

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Civil Engineering I Land Surveying

PRELIMINARY CONCEPT PLAN VERSION 7

0	80	160	320

SITE D ATA:

40'x120' Lots: S0'x120' lots:
50'x120' Rear Loaded lots: 35'x120' Pa ired Villas:

72
345
57
132 Units

12%
57%
9%
22%

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100%

ENGINEERING LLC.
8340 Consumer Court Sarasota. FL 34240
Phone: [94 1) 377-9178 I ww w .a m eng fl.c om
CA #33105 I LB #4334

N EA LLAND
& NEIGHBORHOODS
SOUTHWEST FLORIDA'S PREMIER lt\ND EXPERTS

SCALE IN FEET

PROFESSIONAL SERVICES AGREEMENT

To:	Laurel Road CDD	Re: Professional Services	
	c/o Tom Panaseny	Laurel Road Development	
	5800 Lakewood Ranch Blvd. N		

Date:	Sarasota, FL 34240

October 1, 2020		

PROJECT DESCRIPTION:

Professional services related to the preparation of landscape and irrigation design specification for the Laurel Road development located between Laurel Road and Border Road in Charlotte County, FL.

SCOPE OF WORK:

Booth Design Group (Consultant) shall provide to Laurel Road CDD (Client) design and cost estimates for the following:

Main entry signage design off Laurel Road and the secondary Border Road entry. Placement and permit ready drawings including lighting
Landscape entry design along roadway from Laurel Road to power easement
Secondary Border Road entry design
Street tree plan and details
Community common area/ponds landscape design
Perimeter buffering
Coordination with team members
Irrigation design and coordination and layout of sourcing (Ballenger and company subconsultant to BDG)
Buffer design for medical outparcel
Buffer design for multi-family outparcel
Coordination with FPL for lighting
Coordination of utilities with civil engineer
Structural engineering included as a sub to BDG

SCOPE OF SERVICE:

Task 1: Assimilation of Data

Review of proposed engineering plans; review of pertinent codes and restrictions; review of surrounding land use impacts; review of site-specific requirements; conference with client and others appropriate to receive information to develop/verify the project program and schedule
Prepare base plans from client-provided electronic media in AutoCAD format

Coordinate and follow agreed upon design schedule

Task 2: Design Development (50% Documents)

Prepare initial design concepts for parks and common areas and other key elements for owner review
Prepare entry design for client
Preparation of a preliminary opinion of probable construction (landscape and hardscape) costs that coincide with preferred option.

Task 3: Final Construction Documents, 90 and 100%

Prepare revisions to documents and costs based on comments from Client; prepare final plans and materials selection for scope-related hardscape elements; prepare landscape materials index, including quality, size and quantity;, final layout plans for landscape and hardscape elements; prepare sheet specifications(irrigation and landscape); and prepare details for scope-related elements
Prepare final opinion of probable construction cost; compliance with pertinent permitting agency requirements and regulations concerning related construction; compliance with completion dates as agreed upon with the Client
Prepare 100% documents: one (1) presentation to the Client
Delivery of one (1) reproducible set of documents, one (1) final estimate of construction costs and two (2) sets of 100% plan documents
Compliance with pertinent County requirements and regulations concerning related construction; compliance with completion dates as agreed upon with the Client

Task 4: Bid Documents

Prepare Bid Documents for solicitation of at least three (3) qualified Bidders by Client
Attend/facilitate one (1) pre-bid meeting if required
Prepare required Addenda
Review of CM pricing if project is negotiated

Task 5: Professional Observation

Attend up to two (2) project meetings related to specific Scope of Service; review Contractor Change Orders and Pay Requests
Attend (4) four irrigation construction inspections to include (1) one inspection report and (1) one report at final walk and acceptance. No irrigation inspections after final acceptance are included in the proposal.
Attend up to one (1) inspections during construction; one (1) inspection and report upon substantial completion; one (1) inspection for final approval after completion items have been made.

Task 6: Irrigation Design
Base Irrigation Plan
Water and electrical controller demand requirements
Mainline piping and denotation
Zone piping and denotation
Irrigation head layout
Sleeve locations and quantity
Control and automatic valve design
Irrigation details, general notes and materials legend
Excel bid sheet
Design teleconference meetings (2)

Contract Administration
Pre-construction (1)
Construction Site Visits (8)
Irrigation inspection and report (1)
Final walkthrough and acceptance (1)

FEE:
Consultant agrees to provide the services described herein for a fee of: $55,254.00
Task 1:	$ 1,110.00	
Task 2:	$ 5,750.00	
Task 3:	$ 16,827.00	
Task 4:	$ 1,250.00	
Task 5:	$ 5,760.00	
Task 6:	$ 24,557.00	

OFFICE/PRODUCTION REIMBURSABLE EXPENSES:
Office Reimbursable items shall be invoiced at cost plus 5%. e.g., blueprinting, mailing, Xeroxing, graphic reproduction, plotting service costs. Please see Article 2 of the General Terms and Conditions of this Agreement for Additional Charges. Estimated $750.00

TRAVEL REIMBURSABLE EXPENSES:
Mileage shall be invoiced at $.57.5/mile. Please see Article 2 of the General Terms and Conditions of this Agreement for Additional Charges. Estimated $1,525.00

STRUCTURAL DESIGN:
Structural Design for all proposed hardscape/ signage items needing signed and sealed professional engineering shall be performed by a Sub Contractor with BDG and is included in the fee above.
ELECTRICAL DESIGN:
Electrical design to be performed by others.

GENERAL TERMS AND CONDITIONS:

Article 1. Payment. Consultant shall invoice Client for the work complete; invoices are due and payable within thirty (30) days of the date of the invoice. Client shall notify Consultant in writing, of any and all objections, if any, to an invoice within ten (10) days of the date of the invoice. A service charge shall be applied at a rate of 1.5 percent per month (or the maximum rate allowable by law) to delinquent amounts.

Article 2. Travel Charges. Any necessary travel will be reimbursed and invoiced, such as airfare, car rental, meals, hotels and other related travel costs. Vehicle mileage included in contract.

Article 3. Extra Work Services. Extra Work services shall be performed only when requested and approved by Client in writing. These services shall be quoted either on a lump sum amount or performed based on hourly rates.

Article 4. Excluded Services. Consultant shall not verify or otherwise be responsible for the accuracy or completeness of data, specifications and/or design work provided to Consultant by Client’s other design professionals. All plans shall be prepared at one time with construction phases applied after all plans are completed. All fees quoted are related to the specific Scope of Service and budget stated herein and to Phase One installation only. Services for work outside this Scope and/or related to subsequent phases shall be negotiated between Consultant and Client.

Article 5. Assignment. Neither party to this agreement shall assign its duties and obligations without the prior written consent of the other party.

Article 6. Limitation of Liability. Consultant shall not be held responsible for the means, methods or appropriateness of the installation procedures undertaken by any contractor, nor for the job site safety. Consultant shall not be held responsible for determining and marking the location of underground pipes, wires, conduits, cables or structures such as gas lines, fiber optics, irrigation or septic systems, or any other items which may exist below the surface of the ground. Consultant shall not be held responsible for identifying, locating, discovering, removal and/or treatment of any hazardous waste, known or unknown at the site, nor for the consequences of any hazardous waste materials of any kind at the site, including, but not limited to asbestos and PCB’s, as well as materials not yet known as hazardous.

Article 7. Limitation Regarding Parties. Notwithstanding anything to the contrary contained herein, it is agreed, acknowledged and understood that the Client’s sole and exclusive claim, demand, suit, judgment or remedy shall be directed and or asserted only against Consultant, as a Corporation, and not against any of Consultants shareholders, landscape architects, directors, officers or employees.

Article 8. Termination of Agreement. This agreement may be terminated by either party effective thirty (30) days after receipt from the other party of a written notice via registered mail, of such termination. In the event of termination, Consultant shall be entitled to receive full compensation for fees and expenses outstanding as of the effective date of the termination.

Article 9. Attorney Fees. This Agreement shall be governed by the laws of the state of Florida. To the extent permitted by law, Client and Consultant hereby waive all rights to a trial by jury. If a dispute arises under this agreement and litigation is instituted, the prevailing party shall be entitled to recover its reasonable attorney fees.

Article 10. Betterment. If, due to the Consultant's negligence, a required item or component of the Project is omitted from the Consultant's construction documents, the Consultant shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event will the Consultant be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project.

Client Approval:	 		Date:	 		
Printed Name:	 		Title:	 		

Booth Design Group:	
 		
Date:	
  October 1, 2020		

Printed Name:	

  Hunter A. Booth		

Title:	

  President		

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Planted Buffer	I

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Civil Engineering I Land Surveying

PRELIMINARY CONCEPT PLAN VERSION 7

0	80	160	320

SITE D ATA:

40'x120' Lots: S0'x120' lots:
50'x120' Rear Loaded lots: 35'x120' Pa ired Villas:

72
345
57
132 Units

12%
57%
9%
22%

Tota l

606

100%

ENGINEERING LLC.
8340 Consumer Court Sarasota. FL 34240
Phone: [94 1) 377-9178 I ww w .a m eng fl.c om
CA #33105 I LB #4334

N EA LLAND
& NEIGHBORHOODS
SOUTHWEST FLORIDA'S PREMIER lt\ND EXPERTS

SCALE IN FEET

Laurel Road Community Development District

Discussion Regarding Material on the District Website

Laurel Road Community Development District

Review of RFQ for Engineering Services

ENAGINEERING,  LLC		Civil Engineering  I Land Surveying 8340 Consumer Court Sarasota. FL 34240
Phone : (941) 377-9178 I Fax: (941) 378-3786
www.amengfl.com

September 14, 2020

PFM Group Consulting, LLC
c/o Vivian Carvalho, District Manager 12051 Corporate Blvd
Orlando, FL 32817

RE:		LETTER OF INTEREST - DISTRICT ENGINEERING SERVICES THE LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT

Dear Ms. Carvalho:

AM Engineering, LLC is pleased to have the opportunity to submit this Letter of Interest for the District Engineering Services for the Laurel Road Community Development District.

AM Engineering, LLC is a medium-size engineering and surveying consulting firm that specializes in the design and construction of residential and commercial land development projects including both large- and small-scale stormwater management facilities, water distribution systems, wastewater collection facilities, roadways, parking facilities, site grading and complete surveying services. AM Engineering has provided engineering services on hundreds ofland development projects in Sarasota, Charlotte, Desoto and Manatee Counties.

The principals are supported by an experienced staff. Employees at all levels are encouraged to attend seminars and classes necessary to stay current in a rapidly ,changing technical field. Professional registration is also strongly encouraged, and all of the professional staff are either Florida Registered Engineers or Professional Surveyors and Mappers.

The following are direct responses to the RFQ:

Hold applicable federal, state and local licenses
Please see enclosed copies of licenses

Be authorized to do business in Florida in accordance with Florida law; and
Please see enclosed copy of operating license

Furnish a statement ("Qualification Statement") of its qualifications and past experience on U.S. General Service Administration's "Architect- Engineer Qualifications, Standard Form No. 330," with pertinent supporting data.
Please see enclosed SF No. 330. The applicant currently serves as the Interim District Engineer for Laurel Road Community Development District

COMPETITIVE SELECTION CRITERIA
Ability and Adequacy of Professional Personnel
Please see enclosed resumes

Consultant's Past Performance
The applicant currently serves as the Interim District Engineer for Laurel Road Community Development District.

Geographic Location
Our office is located in Sarasota, Florida. D. Shawn Leins lives in close proximity to the CDD.

Willingness to Meet Time and Budget Requirements
Our large number of repeat clients is testimony to the ability of AM Engineering, LLC to deliver a quality project, on time and at a competitive cost. We urge you to contact any of our clients to learn firsthand of our performance on their projects. We are confident that you will find our record has been outstanding.

Certified Minority Business Enterprise
AM Engineering, LLC is not a Certified Minority Business

Recent, Current and Projected Workloads
AM Engineering, LLC currently has a multitude of ongoing and projected projects. However, this will not prevent AM Engineering from effectively serving as the District Engineer.

Volume of Work Previously Awarded to Consultant by District
The applicant currently serves as the Interim District Engineer for Laurel Road Community Development District.

Our size allows us to provide high quality responsive and efficient service to our clients. During the course of the project the client enjoys the advantage of dealing directly with a design team headed by a principal of the company. Direct communications between the client and a company principal results in a superior project. This philosophy of quality and service has proved extremely successful. A substantial majority of our clients have completed multiple projects with the firm, and most of our new clients came to us based on our reputation within the community or on the recommendation of a current client.

Numerous land development projects have put AM Engineering, LLC in constant contact with the local, district and regional staff of the Department of Environmental Protection and the Southwest Florida Water Management District. We have applied for and received numerous permits from these and other local agencies on projects throughout Manatee, DeSoto, Charlotte, and Sarasota counties.

Our residential and commercial land development projects include the design, permitting and construction of Toscana Isles, a 923-lot single family residential subdivision, Grand Park, an 890-lot single family residential subdivision, and Lake Park Estates, a 400-lot single family residential subdivision. We have multiple additions to the Ringling College of Art & Design, the chiller building and chiller lines, Post Production, Student Housing and 3-Storm Academic Building, and several new buildings at the Sarasota Military Academy, Suncoast Community Church, The Church of Hope and many more projects.

AM Engineering provides its own in-house surveying and has the capability to add survey crew immediately, if needed, to complete the survey work in a timely manner.

As you can see from the attached SF330, AM Engineering is a medium size firm that has a long­ standing reputation in the community for providing civil engineering and surveying services.  It is our belief that our uniquely qualified firm will provide hands-on quality services within a reasonable budget.

Respectfully,

ARCHITECT - ENGINEER QUALIFICATIONS

PART I - CONTRACT-SPECIFIC QUALIFICATIONS

A. CONTRACT INFORMATION
TITLE AND LOCATION (City and Stale )
THE LAKES OF SARASOTA COD, SARASOTA COUNTY, FLORIDA

PUBLIC NOTICE DATE
04/21/2020

NAME ANO TITLE
D. SHAWN LEINS, P.E., PRESIDENT
AME OF FIRM
AM ENGINEERING, LLC

3 . SOLICITATION OR PROJECT NUMBER

ARCHITECT-ENGINEER POINT OF CONTACT

TELEPHONE NUMBJcR,
941 377-9178

F NUMBER
941 378-3786

E-MAIL ADDRESS
SLEINS AMENGFL.COM
PROPOSED TEAM

(Complete this section for the prime contractor and all key subcontractors.)

9. FIRM NAME	

10. ADDRESS	

11. ROLE IN THIS CONTRACT	

a.				AM ENGINEERING, LLC

□CHECK IF BRANCH OFFICE	8340 CONSUMER COURT
SARASOTA, FL 34240	CIVIL ENGINEERING LAND SURVEING	

b.				
□CHECK IF BRANCH OFFICE			

c.				
□CHECK IF BRANCH OFFICE			

d.				
□CHECK IF BRANCH OFFICE			

e.				
□CHECK IF BRANCH OFFICE			

t.				
□CHECK IF BRANCH OFFICE			
ORGANIZATIONAL CHART OF PROPOSED TEAM	0	(Attached)
AUTHORIZED FOR LOCAL REPRODUCTION	STANDARD FORM 330 (REV. 3/2013) PAGE 1

ARCHITECT	-	ENGINEER	QUALIFICATIONS	1.	SOLICITATION	NUMBER	(If any)	
PART II - GENERAL QUALIFICATIONS
 	(If a firm has branch offices, complete for each specific branch office seeking work.)	
2a. FIRM (OR BRANCH OFFICE) NAME	1  3. YEAR ESTABLISHED	1 4. DUNS NUMBER
A M ENGINEERING, LLC	2019
2b. STREET
8340 CONSUMER COURT	 	5. OWNERSHIP	
a. TYPE
LIMITED LIABILITY COMPANY	
2c. CITY
SARASOTA			2d	.  STATE	I 2e. ZIP CODE
FLORIDA	34240		
					b. SMALL BUSINESS STATUS	
6a. POINT OF CONTACT NAME AND TITLE
D. SHAWN LEINS, P.E., PRESIDENT		
	7. NAME OF FIRM (If block 2a is a branch office)	
6b. TELEPHONE NUMBER
941-377-9178	I		6c	. E - M AIL ADDRESS
SLEINS@AMENGFL.COM		
Ba. FORMER FIRM NAME(S) (If any)	8b. YR. ESTABLISHED	Be. DUNS NUMBER	
AM ENGINEERING, INC.	
1986		
9. EMPLOYEES BY DISCIPLINE	10. PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS	
a. Function	c. No. of Emolovees	
a. Profile Code	
b. Experience	c. Revenue Index Number (see
below)	
	(1) FIRM	(2) BRANCH				
Code	b. Discipline						
02	ADMINISTRATIVE	2		P06	PLANNING SITE INSTALLATION	4	
12	CIVIL ENGINEERS	4		S10	SURVEYING	2	
8	CADD TECHNICIANS	4		S13	STORMWATER HANDLING FAC.	1	
38	PROFESSIONAL SURVEYORS	2		W03	WATER SUPPLY	1	
38	SURVEY PARTY CHIEF	2		S04	SEWN:£.CCl.l.ECllCN	2	
38	FIELD SURVEYORS	2					

							

							

							

							

	Other Emolovees						
Total	16					
11. ANNUAL AVERAGE PROFESSIONAL	PROFESSIONAL SERVICES REVENUE INDEX NUMBER

Less than $100,000	6.	$2 million to less than $5 million
$100,000 to less than $250,000	7.	$5 million to less than $10 million
$250,000 to less than $500,000	8.	$10 million to less than $25 million
$500,000 to less than $1 million	9.	$25 million to less than $50 million
$1 million to less than $2 million	10. $50 million or qreater	
SERVICES REVENUES OF FIRM		
FOR LAST 3 YEARS		
   (Insert revenue index number shown at right)  		
a. Federal Work	0		
b. Non-Federal Work	5		
C. Total Work	5		
 	12-AUTl::IORIZED REPRESENTATIVE The foregoing is a statement of facts.	
a. SIGNATURE	I	; J :)
   c . NAME AND TITLE ._.. D. SHAWN tE INS, P.E., PRESIDENT	

AUTHORIZED FOR LOCAL REPRODUCTION MANDATORY USE DATE OF FORM 6/2004

STANDARD FORM 330 (1/2004) PAGE 1

RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT
(Complete one Section E for each key person.)
12. NAME

D. SHAWN LEINS, P.E.	13. ROLE IN THIS CONTRACT

PRINCIPAL ENGINEER	14. YEARS EXPERIENCE	
		a. TOTAL	lb. 'M TH CURRENT  FIRM
36	32	

FIRM NAME AND LOCATION (City and State)
AM ENGINEERING, LLC.
EDUCATION (DEGREE AND SPECIALIZATION)
EDUCATION:
Bachelor of Science, Civil Engineering University of Florida, 1984
Associates of Arts, Florida State University, 1980

CURRENT PROFESSIONAL REGISTRATION (STATE AND DISCIPLINE)
FLORIDA PROFESSIONAL ENGINEER
No. 41078 - Civil Engineer

OTH ER PROFESSIONAL QUALIFICATIONS (Publications, Organizations . Training, Awards , etc.)
ASCE, FES, NSPE

RELEVANT PROJECTS

a.	(1) TITLE AND LOCATION (City and Sla te)
TOSCANA ISLES (Also District Engineer) Venice, Florida	(2) YEAR COMPLETED	
		PROFESSIONAL SERVICESI CONSTRU CTION   (If applicable)	
	(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE	12] Check if project performed with current  firm
400 acre single family residential project, including the construction of 923 single family lots, 28 condos, clubhouse, internal roadway and associated stormwater management system. Reconfiguration of a portion of Lakes 1, 2 and 3 including the creation of a 21 acre Lake Enhancement Area within Lake #2 which will involve the removal of nuisance
species, regrading activities, and re-planting of the area with native wetland vegetation. Construction Cost: $23 Million.	

b.	(1) TITLE AND LOCATION (City and State)
GRAND PARK
Sarasota, FL	(2) YEAR COMPLETED	
		PROFESSIONAL SERVICESI CONSTRUCTION  (If applicable)	
	(3)  BRli: F DESCRIPTOI  N  (Brief scope, size, cost, etc.) AND SPECIFIC ROLE	12] Check if project performed with current firm
533 acre single family residential project, including the construction of 800 lots. The project is located off Ibis Drive and Clark Road. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention.
Construction Cost (Phase 1}: $21.3 Million.	

c.	(1) TITLE AND LOCATION (City and State)
WEST VILLAGES (F-2)
Venice, FL	(2) YEAR COMPLETED
PROFESSIONAL SERVICESI CONSTRUCTION   (If applicable)	
			
	(3) BRIEF DESCRIPTION (Brief scope, s ize, cost, etc.) AND SPECIFIC ROLE	12] Check if project performed with current firm
102 acre single family residential project, including the construction of 97 lots. The project is located at the SE corner of Preto Blvd and Playmore Dr intersection. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention.
Construction Cost: $3.4 Million	

d.	(1) TITLE AND LOCATION (City and State)
WEST VILLAGES (F-4)
Venice , FL	(2) YEAR COMPLETED	
		PROFESSIONAL SERVICEIS  CONSTRUCTION   (If applicable)	
	(3) BRIE F DESCRIPTI ON (Brief scope, size, cost, etc .) AND SPECIFIC ROLE	12] Check if project performed with current firm
66.60 acre single family residential project, including the construction  of 153 lots.  The project is located at the Vacant land at the NW corner Preto & Manasota Beach Rd. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention . Construction Cost: $3.2 Million	

e.	(1) TITLE AND LOCATION (City and State)
LAKEPARK ESTATES (Also District Engineer)
Sarasota , FL	(2) YEAR COMPLETED	
		PROFESSIONAL SERVICES 'CONSTRUCTION (If applicable)	
	(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE	12] Check if project performed with current firm
400 acre single family residential project, including the construction of 400 lots. The project is located 1/5 miles east of Cowpen Lane on Fruitville Road. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention.
Construction Cost: $15 Million.	

E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT
(Complete one Section E for each key person.)
12. NAME
RONALD R. NOURSE	13. ROLE IN THIS CONTRACT
LAND SURVEYOR	14. YEARS EXPERIE NCE
a. TOTAL	b. WITH CURRENT FIRM
l 23	
15. FIRM NAME AND LOCATION (City and State)
AM ENGINEERING LLC
16. EDUCATION (DEGREE AND SPECIALIZATION)
A.S. DEGREE IN CIVIL ENGINEERING	17. CURRENT PROFESSIONAL REGISTRATI ON (STATEAND DISCIPLINE)
FLORIDA - #6026 - PROFESSIONAL SURVEYOR & MAPPER	
UNIVERSITY OF NEW HAMPSHIRE - 1987		
MEAN HIGH WATER SURVEYS, 2000		
MINIMUM TECHNICAL STANDARDS		
OTHER PROFESSIONAL QUALIFICATIONS (Pub/lcali<;ms, Ol'{l!lnlz&llons, Training, Awards, etc.)
FLORIDA PROFESSIONAL SURVEYOR & MAPPER NO. 6026 FLORIDA SURVEYING AND MAPPING
AMERICAN SOCIETY OF CIVIL ENGINEERS

	(1 YHs't .k.9 i_1"E ( Ci ty and State)	 	(2) YEAR COMPLETED		
		PROFESSIONAL SERVICEIS CONSTRUCTION  (If applicable )	
	SARASOTA, FL	2014	Under Construction	

RELEVANT PROJECTS

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE	Check it project performed wig, current firm
261 acre single family residential project, including the construction of 164 lots, clu · use , in tern al roadway an  associated associated

(1) TITLE AND LOCATION (City and Slate)
CALUSA PARK
VENICE, FL

I

utiliites and stormwater management system. Reconfiguration of a portion of Lakes 1, 2 and 3 including the creation of a 21 acre Lake Enhancement Area within Lake #2 which will involve the removal of nuisance species, regrading activities, and re-planting of the area with native wetland veqetation . Construct ion Cost: $22,986,995

BRIEF DESCRIPTION (Brief scope, sfze, cost, etc.) AND SPECIFIC ROLE

YEAR COMPLETED
PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
2014	2014
9heck rojectcrerformt::d wigi CUfi enl firm

(1) TITLE AND LOCATION (City and State)
SOLEIL WEST PHASE 1
B RADENTON, FL

I

25 .28 acre single family residential project, including the construction of 88 lots, int	road ay an associate utI i Ies and stormwater management system. The project is located on the south side of Laurel Road approximately 0.5 miles east of US41. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention . Cons truction Cost: $3 625 624

BRIEFDESCR I PT ION   (Briefsco  pe,s ize  ,c  o,st e  tc.)A N DSPEC  IF IC ROLE

(2) YEAR COMPLETED
PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
2014	2 01 4
f n eck l\ ro ffl pe ?rme with curre t f/j'm

. Ph ase   1 of the University Groves West residential development, including 67 single	I y re, s

e  1a l uni s wI ti assocIa e   utilities and

	roads and stormwater management system. The stormwater management facilities include two interconnected stormwater managem ponds and one half of the previously permitted 100-year flood mitigation area with related storm sewer and structures. Construction
$1,657 ,732	

d.	(1) TITLE AND LOCATION (City and State)
WILDGRASS SARA SOTA FL	(2) YEAR COMPLETED	
		PROFESSIONAL SERVICESt ONSTRUCTION (If applicable)
2014	2 015	
	(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE	Che[ k if pr ect per:orrged v-,i\h current tirITT
Construction of a surface water management system serving a 35.5 acre 47-lot sin	ami y resi entIa su d1v1s1on, interna roadway
associated utilities and stormwater management system. The site is located on the north side of Clark Road approximately 2.7 mile
1-75. Water quality treatment and attenuation are provided by one (1) wet detention pond and four (4) dry attenuation ponds. Cons Cost: $2 140 160	

e.	(1) TITLE AND LOCATION (City and State)
WATERCREST
VENICE, FL
8)	(2) YEAR COMPLETED	
		PROFESSIONALSERVICES!°ONSTRUCTION (If appl/cable)
2014	2 015	
	BRIEF DESCRIPTION  (Brief scofl: , sfze, cost, orc.) AND SPECIFIC ROLE	&gf( a1	· m	fel  Yfl	fdi
onstr u ction	o f a n ew  s t orm	ater management system serving a residential subdivi	,	dlWJ	- ffHfJ ffi ifylV&& l!iWtial unit
associated facilities and roadway infrastructure.  The stormwater management system consists of four interconnected wet detention
to serve the 67.53 acre residential area and a wet detention pond to serve a 4.15 acre access road from Jacaranda Boulevard. Site infrastructure costs are approximately $3.5 Million.	

ent Cost:

and
s east of truction

s with ponds

F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT
(Present as many projects as requested by the agency, or 10 projects, if not specified.
Complete one Section F for each project.)	20. EXAMPLE PROJECT KEY NUMBER
1	
21. TITLE AND LOCATION (City and State)
TOSCANAISLES

	 		22. YEAR COMPLETED	 PROFESSIONAL SERVICES     CONSTRUCTION (If applicable)
Ongoing	Ongoing	

PROJECT OWNER'S INFORMATION

JOHN R. PESHKIN

(941) 552-6705

a. PROJECT OWNER	b. POINT OF CONTACT NAME

c.·POINT OF CONTACT TELEPHONE NUMBER

BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost)

Construction of site infrastructure serving a 400 acre 923-lot single family and multifamily residential subdivision, internal roadway and associated utilities and roads and stormwater management system. The site is located on Knight's Trail and Laurel Road in Venice, FL. Water quality treatment and attenuation are provided by six (6) wet detention ponds. Construction Cost: $23 Million.

FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT

a.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

b.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3)ROLE	

c.	(1) FIRM NAME	(2) FIRM LOCATION (City and State}	(3) ROLE	

d.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

e.	(1) FIRM NAME	(2) FIRM LOCATION (City and Stale)	(3) ROLE	

f.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT
(Present as many projects as requested by the agency, or 10 projects, if not specified.
Complete one Section F for each project )	20. EXAMPLE PROJECT KEY NUMBER
2	
21. TITLE AND LOCATION (City and State)
GRAND PARK	 		22. YEAR COMPLETED	                PROFESSIONAL SERVICES  CONSTRUCTION (If applicable)
ongoing	ongoing	

PROJECT OWNER'S INFORMATION
a. PROJECT OWNER	b, POINT OF CONTACT NAME

c. POINT OF CONTACT TELEPHONE NUMBER

Mark Evans

(941) 328-1078

BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost)

533 acre single family residential project, including the construction of 890 lots. The project is located off Ibis Drive and Clark Road. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention.
Construction Cost (Phase 1): $21.3 Million.

FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT

a.	(1) FIRM NAME	(2) FIRM LOCATION (City and Stale)	.(3) ROLE	

b.	(1) FIRM NAME	(2) FIRM LOCATION (City and Stale)	(3) ROLE	

c.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

d.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

e.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

f.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT
(Present as many projects as requested by the agency, or 10 projects, if not specified.
Complete one Section F for each project.)	20. EXAMPLE PROJECT KEY NUMBER
3	
21. TITLE AND LOCATION (City and State)
WEST VILLAGES (F-2)
Venice, FL	 	22. YEAR COMPLETED	
PROFESSIONAL SERVICES     CONSTRUCTION (If appl/cable)
ongoing	ongoing	

PROJECT OWNER
MATTAMY CORP

PROJECT OWNER'S INFORMATION
POINT OF CONTACT NAME
JOHN LUCZYNSKI

POINT OF CONTACT TELEPHONE NUMBER
(941) 999-4822 EXT 104

BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size. and cost)
102 acre single family residential project, including the construction of 97 lots. The project is located at the SE corner of Prete Blvd and Playmore Dr intersection. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention.
Construction Cost: $3.4 Million

FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT

a.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

b.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

c.	(1) FIRM NAME	(2) FfRM LOCATION (City and State)	(3) ROLE	

d.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3)ROLE	

e.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

f.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	•	

F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S
QUALIFICATIONS FOR THIS CONTRACT
(Present as many projects as requested by the agency, or 10 projects, if not specified.
Complete one Section F for each project.)	20. EXAMPLE PROJECT KEY NUMBER
4	
21. TITLE AND LOCATION (City and State)
WEST VILLAGES (F-4)
Venice, FL	 		22. YEAR COMPLETED	            PROFESSIONAL SERVICES  CONSTRUCTION (If applicable)
ongoing	ongoing	

PROJECT OWNER
MATTAMY CORP

PROJECT OWNER'S INFORMATION
POINT OF CONTACTNAME
JOHN LUCZYNSKI

POINT OF CONTACT TELEPHONE NUMBER
(941) 999-4822 EXT 104

BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost)

66.60 acre single family residential project, including the construction of 153 lots. The project is located at the Vacant land at the NW corner Preto & Manasota Beach Rd. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention.
Construction Cost: $3.2 Million

FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT

a.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

b.	(1) FIRM NAME	(2) FIRM LOCATION  (City and State)	(3)ROLE	

c.	(1) FIRM NAME	(2) FIRM LOCATION (City and State}	(3) ROLE	

d.	(1) FIRM NAME	(2) FIRM LOCATION (City and State}	(3) ROLE	

e.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

f.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	
STANDARD FORM 330 (REV. 312013) PAGE 3

F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S
QUALIFICATIONS FOR THIS CONTRACT
(Present as many projects as requested by the agency, or 1O projects, if not specified.
Complete one Section F for each project.)	20. EXAMPLE PROJECT KEY NUMBER
5	
21. TITLE AND LOCATION (City and State)
LAKEPARK ESTATES
Sarasota, FL	 		22, YEAR COMPLETED	              PROFESSIONAL SERVICES    CONSTRUCTION (If applicable)
ongoing	ongoing	

PROjECT OWNER
WINDHAM GROUP

PROJECT OWNER'S INFORMATION
POINT OF CONTACT NAME
HERB LAWSON

POINT OF CONTACT TELEPHONE NUMBER
248-290-5300 x302

BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost)
400 acre single family residential project, including the construction of 400 lots. The project is located 1/5 miles east of Cowpen Lane on Fruitville Road. The surface water management system has been designed to provide water quality treatment and attenuation for the project. The method of water quality treatment is wet detention.
Construction Cost: $15 Million.

FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT

a.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	{J) ROLE	

b.	(1) FIRM NAME	(2) FIRM LOCATION  (City and State)	(3) ROLE	

c.	(1) FfRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

d.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	

e.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE-	

f.	(1) FIRM NAME	(2) FIRM LOCATION (City and State)	(3) ROLE	
STANDARD FORM 330 (REV. 3/2013) PAGE 3

D. Shawn Leins, P.E.
President/Principal

construction plans for water, wastewater, utility relocations, drainage and paving improvements in residential and commercial developments located in Sarasota, Charlotte and Manatee Counties.

EDUCATION:
Bachelor of Science, Civil Engineering University of Florida, 1984
Associates of Arts, Florida State University, 1980
Advanced MOT Certified

PROFESSIONAL REGISTRATIONS:
Florida Professional Engineer No. 41078

PROFESSIONAL AFFILIATIONS:
American Society of Civil Engineers Florida Engineering Society
Myakka Chapter, Past President (1993) American Solar Energy Society Sarasota Chamber of Commerce
Gulf Coast Builders Exchange Homebuilders Assoc. of Manatee County Florida Tomorrow

AWARDS AND RECOGNITIONS
Young Engineer of the Year 1993 FES Myakka Chapter

APPOINTED POSITIONS
Sarasota County Development Services Advisory Committee
Florida Employers Exchange

Mr. Leins, President and Chief Design Engineer has been with A M Engineering, Inc. since 1988. His experience includes preparing construction cost estimates, studies, reports, state and local permit applications, contract documents, and

Mr. Leins received his Associate of Arts degree from Florida State University in 1980 and his Bachelor of Science degree in Civil Engineering in 1984 at the University of Florida. He is a member of the American Society of Civil Engineers and the National Society of Professional Engineers. He is a member and past president of the Florida Engineering Society, Myakka Chapter, from which he received the 1993 "Young Engineer of the Year Award".

Mr. Leins' knowledge of AutoCAD is used extensively in the preparation of conceptual development plans, preliminary plats, utility plans, construction plans and record plats. He has been involved in many successful developments from conceptual through final plat and his use of computer modeling for water distribution and stormwater management offers a practical "hands-on" approach in assuring that systems are designed for best performance.

Development improvements also include road improvement projects, utility extensions and utility relocations.

Mr. Leins is a member of the Sarasota County Development Services Advisory Committee which reviews proposed ordinances and provides recommendations to the Board of County Commissioners on various issues affecting the Development Community.

Shawn Leins upholds the tradition of excellence at AM Engineering, Inc. and continues to provide his clients quality service with a personal touch.

Ronald R. Nourse, PSM
Vice President/Principal

EDUCATION:
A.S. Degree in Civil Technology University of New Hampshire, 1987 Mean High Water Surveys, 2000 Minimum Technical Standards Continuing Education at
Manatee Community College

PROFESSIONAL REGISTRATIONS:
Florida Professional Surveyor and Mapper No. 6026

PROFESSIONAL AFFILIATIONS:
Florida Surveying and Mapping American Society of Civil Engineers

Mr. Nourse is Vice President and Director of Surveying for A M Engineering, Inc. and has been employed by A M Engineering  since 1997. His experience extends over twenty-two years of all facets of surveying and mapping, including land development and platting, boundary, topographic, construction surveying, computer aided drafting and design.  Mr. Nourse is responsible for developing, directing and managing the surveying and  mapping teams and their activities.

Mr. Nourse earned his A.S. Degree in Civil Engineering Technology from the University of New Hampshire, Thompson School of Applied Science and has continued his education through class work at Manatee Community College. In addition to his college studies, Mr. Nourse has attended seminars related to the surveying field an is an active member of the Florida Surveying and Mapping Society, Manasota Chapter.

Ron Desantis, Governor

Halsey Beshears, Secretadry

u	.

krn

STATE OF FLORIDA

;

-	;

DEPARTMENT OF BUSINESS- ANID= P;ROFESSIONAL REGULATION
:	lPR'

' i.!,.Ll-,.	'

.,

{

\ , ...	_' ' .!1 ,£J ---
BOARD..Ji> .l?R0 f ESS.10 NAl<E-	GINEERS
THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE

~	,,	.

PROVISIONS OF CHAPTER 471, FL0RIDA STATUTES
..	-	L	•

7461 SH AUNA c o u
RASOTA	•w -, FL 3

LICENSE NUMBER: PE41078 EXPIRATION DJ,\TE: FEBRUARY 28, 2021
Always verify licenses online at MyFloridalicense.com

Do not alter this document in any form.

This is your license. It is unlawful for anyone other than the licensee to use this document.

Florida Department of Agriculture and Consumer Services Division of Consumer Services
Board of Professional Surveyors and Mappers
2005 Apalachee Pkway Tallahassee, Florida 32399-6500
800HELPFLA(435-7352) or (850) 488-2221

May 30, 2019

PM ENGINEERING LLC OBA/ AM ENGINEERING, LLC 8340 CONSUMER CT
SARASOTA, FL 34240-7868

SL'BJECT: Profossion:il Sur;eyor nnd Mapper Bu iness Certificate# LB4334

Your application/ renewal as a professional surveyor and mapper business as required by Chapter 472, Florida Statutes, has been received and processed.

The license appears below and is valid through February 28, 2021.

You are required to keep your information with the Board current. Please visit our website at
www.800hclpna.com/psm to create your online account If you have already created your online accounl, you can use the website to maintain your license. You can also find other valuable information on the website.

If you have any questions, please do not hesitate to call the Division of Consume. r Services, Board of Professional Surveyors and Mappers at 800-435-7352 or 850-488-2221.

Detach Here

Florida Deportment of Agriculture and Consumer Services
Division or Consumer Services	License No.: LB4334
Board or Professional Surveyors nnd Muppers	Expiralion Date	February 28, 2021
2005 Apalachee Pkm1y Tollohussee, Florido 32399-6500

Professional Surveyor and Mapper Business License
Under the provisions of Chapter 472, Florida S1atutes

PM ENGINEERING LLC DBA/ AM ENGINEERING, LLC 8340 CONSUMER CT
SARASOTA, FL 34240-7868

NICOLE "NIKKI" flUED COMMISSIONER OF AGRICULTURE

Thi, i, to cc:nify that the professional surveyor ond mopper whose Mme nnll addrcls arc shown above is licensed as required by Chuptcr 472, Aorida S1111111cs

Licensee Details
Licensee Information
Name:

Main Add ress : County :
Ucense MalJlng:

PJ.1 ENGINEERING, U..C (Prifflary Name)
AM ENGINEERING, LLC (OBA Name)
8340 CONSUMER CT
SARASOTA Florida 34240
SARASOTA

LicenseLocation :

License Information License Type : Rank:
License Number : Status:
Ucensur e Date: Expires :

Registry Registry 33105
Current
04/18/2019

Laurel Road Community Development District

Review of District Financial Statements

Laurel Road CDD
Statement of Financial Position As of 9/30/2020

General Fund

Assets

Current Assets
Accounts Receivable - Due from Developer Total Current Assets

Total Assets

Liabilities and Net Assets

$14,732.84

$14,732.84

$14,732.84

Current Liabilities		
Accounts Payable	$9,435.84	
Deferred Revenue	14,732.84	
Total Current Liabilities	$24,168.68	
Total Liabilities	$24,168.68	

Net Assets

Current Year Net Assets - General Government	

(9,435.84)	
Total Net Assets	($9,435.84)	
		
Total Liabilities and Net Assets	$14,732.84	

Laurel Road CDD Statement of Activities As of 9/30/2020

General Fund

Revenues

Total Revenues	$0.00

Expenses

Supervisor Fees	$2,000.00	
Public Officials' Liability Insurance	567.00	
Management	3,333.34	
District Counsel	943.00	
Postage & Shipping	1.00	
Legal Advertising	1,798.50	
Dues, Licenses, and Fees	100.00	
General Insurance	693.00	
Total Expenses	$9,435.84	

Other Revenues (Expenses) & Gains (Losses)

Total Other Revenues (Expenses) & Gains (Losses)	$0.00

Change In Net Assets	($9,435.84)

Net Assets At Beginning Of Year	$0.00

Net Assets At End Of Year	($9,435.84)

10/06/20
3:55:54PM

Laurel Road CDD
AP Vendor Detail Ledger (Unpaid Invoices - Payment Detail)
Ledger as of : 9/30/2020

Page: 1

Invoice Number	Inv.Date	Post.Date	Due.Date Description			Account

Amount

Discount

Amount Paid

Check Date     Check No.	Bank	Balance

     VENDOR: DEO - DEPT. OF ECONOMIC OPPORTUNITY	

74842	09/18/20

09/25/20

10/18/20

FR 7 - FY 2020 special district fee	001-051-3000-54-01 - Dues, Licenses, and	$100.00						$100.00	
	INVOICE 74842 TOTALS:	$100.00		$0.00		$0.00		$100.00	
	DEPT. OF ECONOMIC OPPORTUNITY TOTALS:	$100.00		$0.00		$0.00		$100.00	

     VENDOR: DWEIDE - DALE WEIDEMILLER	

2020.08.12	08/12/20

08/14/20

09/11/20

FR 2 - Supervisor fee 2020.08.12	001-051-1000-13-01 - Supervisor Fees	$200.00						$200.00	
	INVOICE 2020.08.12 TOTALS:	$200.00		$0.00		$0.00		$200.00	

2020.09.09	09/09/20

09/18/20

10/09/20

FR 6 - Supervisor fee 2020.09.09	001-051-1000-13-01 - Supervisor Fees	$200.00						$200.00	
	INVOICE 2020.09.09 TOTALS:	$200.00		$0.00		$0.00		$200.00	
	DALE WEIDEMILLER TOTALS:	$400.00		$0.00		$0.00		$400.00	

     VENDOR: EGIS - EGIS INSURANCE & RISK ADVISORS	

11584	09/01/20

09/04/20

10/01/20

FR 4 - FY 2020 GL insurance 07/01/2020 - 10/01/2020
FR 4 - FY 2020 POL insurance 07/01/2020 -	001-053-9000-45-01 - General Insurance

001-051-1000-45-01 - Public Officials' Liabil	$693.00

$567.00						$693.00

$567.00	
10/01/2020									
	INVOICE 11584 TOTALS:	$1,260.00		$0.00		$0.00		$1,260.00	
	EGIS INSURANCE & RISK ADVISORS TOTALS:	$1,260.00		$0.00		$0.00		$1,260.00	

     VENDOR: JBLAKL - JOHN BLAKLEY	

2020.08.12	08/12/20

08/14/20

09/11/20

FR 2 - Supervisor fee 2020.08.12	001-051-1000-13-01 - Supervisor Fees	$200.00						$200.00	
	INVOICE 2020.08.12 TOTALS:	$200.00		$0.00		$0.00		$200.00	

2020.09.09	09/09/20

09/18/20

10/09/20

FR 6 - Supervisor fee 2020.09.09	001-051-1000-13-01 - Supervisor Fees	$200.00						$200.00	
	INVOICE 2020.09.09 TOTALS:	$200.00		$0.00		$0.00		$200.00	
	JOHN BLAKLEY TOTALS:	$400.00		$0.00		$0.00		$400.00	

     VENDOR: JSNOW - JANICE SNOW	

2020.08.12	08/12/20

08/14/20

09/11/20

10/06/20
3:55:54PM

Laurel Road CDD
AP Vendor Detail Ledger (Unpaid Invoices - Payment Detail)
Ledger as of : 9/30/2020

Page: 2

Invoice Number	Inv.Date	Post.Date	Due.Date
Description	Account	Amount		Discount		Amount Paid	Check Date	Check No.	Bank	Balance	
FR 2 - Supervisor fee 2020.08.12	001-051-1000-13-01 - Supervisor Fees	$200.00								$200.00	
	INVOICE 2020.08.12 TOTALS:	$200.00		$0.00		$0.00				$200.00	

2020.09.09	09/09/20

09/18/20

10/09/20

FR 6 - Supervisor fee 2020.09.09	001-051-1000-13-01 - Supervisor Fees	$200.00						$200.00	
	INVOICE 2020.09.09 TOTALS:	$200.00		$0.00		$0.00		$200.00	
	JANICE SNOW TOTALS:	$400.00		$0.00		$0.00		$400.00	

     VENDOR: PFM - PFM GROUP CONSULTING	

111130	08/19/20

08/28/20

09/18/20

FR 3 - DM Fee: Aug. 2020	001-051-3000-31-02 - Management	$1,666.67						$1,666.67	
	INVOICE 111130 TOTALS:	$1,666.67		$0.00		$0.00		$1,666.67	

DM-09-2020-0058	09/08/20

09/18/20

10/08/20

FR 6 - DM fee: Sep. 2020	001-051-3000-31-02 - Management	$1,666.67						$1,666.67	
	INVOICE DM-09-2020-0058 TOTALS:	$1,666.67		$0.00		$0.00		$1,666.67	

OE-EXP-01074	09/16/20

09/18/20

10/16/20

FR 6 - Aug. postage	001-051-3000-42-01 - Postage & Shipping	$1.00						$1.00	
	INVOICE OE-EXP-01074 TOTALS:	$1.00		$0.00		$0.00		$1.00	
	PFM GROUP CONSULTING TOTALS:	$3,334.34		$0.00		$0.00		$3,334.34	

     VENDOR: PHEIM - PRISCILLA HEIM	

2020.08.12	08/12/20

08/14/20

09/11/20

FR 2 - Supervisor fee 2020.08.12	001-051-1000-13-01 - Supervisor Fees	$200.00						$200.00	
	INVOICE 2020.08.12 TOTALS:	$200.00		$0.00		$0.00		$200.00	

2020.09.09	09/09/20

09/18/20

10/09/20

FR 6 - Supervisor fee 2020.09.09	001-051-1000-13-01 - Supervisor Fees	$200.00						$200.00	
	INVOICE 2020.09.09 TOTALS:	$200.00		$0.00		$0.00		$200.00	
	PRISCILLA HEIM TOTALS:	$400.00		$0.00		$0.00		$400.00	

     VENDOR: PWILLI - PETE WILLIAMS	

2020.08.12	08/12/20

08/14/20

09/11/20

FR 2 - Supervisor fee 2020.08.12	001-051-1000-13-01 - Supervisor Fees	$200.00						$200.00	
	INVOICE 2020.08.12 TOTALS:	$200.00		$0.00		$0.00		$200.00	

2020.09.09	09/09/20

09/18/20

10/09/20

FR 6 - Supervisor fee 2020.09.09	001-051-1000-13-01 - Supervisor Fees

$200.00

$200.00

10/06/20
3:55:54PM

Laurel Road CDD
AP Vendor Detail Ledger (Unpaid Invoices - Payment Detail)
Ledger as of : 9/30/2020

Page: 3

Invoice Number	Inv.Date	Post.Date	Due.Date Description			Account

Amount

Discount

Amount Paid

Check Date     Check No.	Bank	Balance

INVOICE 2020.09.09 TOTALS:	$200.00	$0.00

$0.00

$200.00

   	
PETE WILLIAMS TOTALS:	$400.00	$0.00	$0.00	$400.00

     VENDOR: SHT - SARASOTA HERALD-TRIBUNE	

SC52G0S26W	06/26/20

08/07/20

07/26/20

FR 1 - Acct: 10038491	001-051-3000-48-01 - Legal Advertising	$693.00						$693.00	
	INVOICE SC52G0S26W TOTALS:	$693.00		$0.00		$0.00		$693.00	

SC52L0S372	07/29/20

08/07/20

08/28/20

FR 1 - Acct: 10038491	001-051-3000-48-01 - Legal Advertising	$170.50						$170.50	
	INVOICE SC52L0S372 TOTALS:	$170.50		$0.00		$0.00		$170.50	

SC52G0S4EU	09/04/20

09/25/20

10/04/20

FR 7 - Acct: 10038491	001-051-3000-48-01 - Legal Advertising	$173.25						$173.25	
	INVOICE SC52G0S4EU TOTALS:	$173.25		$0.00		$0.00		$173.25	

SC55G0S462	09/15/20

09/25/20

10/15/20

FR 7 - Acct: 10038491	001-051-3000-48-01 - Legal Advertising	$239.25						$239.25	
	INVOICE SC55G0S462 TOTALS:	$239.25		$0.00		$0.00		$239.25	

SC55G0S463	09/15/20

09/25/20

10/15/20

FR 7 - Acct: 10038491	001-051-3000-48-01 - Legal Advertising	$522.50						$522.50	
	INVOICE SC55G0S463 TOTALS:	$522.50		$0.00		$0.00		$522.50	
	SARASOTA HERALD-TRIBUNE TOTALS:	$1,798.50		$0.00		$0.00		$1,798.50	

     VENDOR: VOGLER - VOGLER ASHTON, PLLC	

5965	09/09/20

09/11/20

10/09/20

FR 5 - Gen. legal thru 08/31/2020	001-051-3000-31-08 - District Counsel	$943.00						$943.00	
	INVOICE 5965 TOTALS:	$943.00		$0.00		$0.00		$943.00	
	VOGLER ASHTON, PLLC TOTALS:	$943.00		$0.00		$0.00		$943.00	
	LEDGER TOTALS:	$9,435.84		$0.00		$0.00		$9,435.84