Laurel Road Community Development District
3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817
Phone 407-723-5900; Fax 407-723-5901

The following is the agenda for the Board of Supervisors Meeting for the Laurel Road Community Development District scheduled to be held Wednesday April 12, 2023, at 12:30 PM located at 5800 Lakewood Ranch Blvd, Sarasota, FL 34240. The following is the proposed agenda for this meeting.

Call in number: 1-844-621-3956 Passcode: 790 562 990 #
BOARD OF SUPERVISORS’ MEETING AGENDA

Administrative Matters

Roll Call to Confirm Quorum
Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]

Consideration of the Minutes of the March 8, 2023, Board of Supervisors’ Meeting

Business Matters
Ratification of Final Approach Consulting, LLC, Proposal for Pre-Construction Services for Vistera Amenities
Ratification of Funding Requests Nos. 094 – 100
Review of District Financial Statements
Other Business Staff Reports
District Counsel
District Engineer District Manager

Supervisor Requests and Audience Comments Adjournment

Laurel Road Community Development District

Minutes of the March 8, 2023, Board of Supervisors Meeting

MINUTES OF MEETING

LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING
Wednesday, March 8, 2023, at 12:30 p.m. 5800 Lakewood Ranch Blvd,
Sarasota, FL 34240

Board Members present at roll call:

Pete Williams	Chairperson		
Janice Snow John Blakley
John Leinaweaver	Vice Chairperson
Assistant Secretary Assistant Secretary		
Dale Weidemiller	Assistant Secretary	(via phone)	
Also present at roll call via speakerphone or in-person:	
Vivian Carvalho	PFM - District Manager		
Venessa Ripoll	PFM - District Manager Tom Panaseny	Neal Communities	(via phone) (via phone)	
Ed Vogler
John McKay	Vogler Ashton – District Counsel
J. H. McKay, LLC	(via phone)
(via phone)	
Bobbi Claybrooke	AM Engineering	(via phone)	

FIRST ORDER OF BUSINESS	Administrative Matters Roll Call
The Board of Supervisors’ Meeting for Laurel Road CDD was called to order at 12:34 p.m. Those in attendance are outlined above either in person or via speakerphone.

Public Comment Period

There were no public comments.

Consideration of the Minutes of the February 8, 2023, Board of Supervisors’ Meeting

The Board reviewed the minutes.

ON MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board approved the Minutes of the February 8, 2023, Board of Supervisors’ Meeting.

1 | P age 

SECOND ORDER OF BUSINESS	Business Matters

Ratification of Change Order No. 14 for Vistera of Venice – Phase 1

Mr. Panaseny gave an explanation to the Board of Change Order No. 14 which involves the contract work from Forsberg and the work they’ve done on the lake banks removing the unsuitable debris. He mentioned that GeoTechnical will inspect the debris before removal.

ON MOTION by Mr. Blakley, seconded by Mr. Williams, with all in favor, the Board ratified Change Order No. 14 for Vistera of Venice – Phase 1.

Ratification Funding Requests Nos. 092 – 093

The Board reviewed the funding requests.

ON MOTION by Mr. Leinaweaver, seconded by Mr. Williams, with all in favor, the Board ratified funding requests Nos. 092 - 093.

Ratification of Payment Authorizations Nos. 001 - 003

The Board reviewed the payment authorizations.

ON MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board ratified payment authorizations Nos. 001 - 003.

Review of District Financial Statements

The Board reviewed the District Financial Statements as of January 31, 2023.

ON MOTION by Mr. Williams, seconded by Mr. Leinaweaver, with all in favor, the Board accepted the District Financial Statements.

2 | P age 

THIRD ORDER OF BUSINESS	Other Business	

District Counsel –

District Engineer –	
No report. No report.	Staff Reports	

District Manager –	Ms. Carvalho stated that the next meeting will be held on April 12, 2023, at 12:30 p.m.

Audience	Comments	and	Supervisor Requests

There were no audience comments or supervisor requests.

FOURTH ORDER OF BUSINESS	Adjournment

There were no other questions or comments.

ON MOTION by Ms. Williams, seconded by Mr. Weidemiller, with all in favor, the March 8, 2023, Board of Supervisors’ Meeting for the Laurel Road Community Development District was adjourned at 12:41 p.m.

Secretary / Assistant Secretary	Chairperson / Vice Chairperson

3 | P age 

Laurel Road Community Development District

Final Approach Consulting, LLC, Proposal for Pre-Construction Services for Vistera Amenities

Over 30 Years of Experience in Quality Design, Development, & Construction Management

Laurel Road CDD
PFM Group Consulting LLC
3501 Quadrangle Boulevard, Suite 270
Orlando, FL 32817

Attn: Tom Panaseny & Amanda Lane Feb 28, 2023
RE: Pre-Construction Services for Vistera Amenities

Tom,
Thank you for the opportunity to propose my Pre-Construction Services for your
Vistera Amenities in Venice, FL. I look forward to providing you with my experience and leadership to insure the successful delivery of your new facilities.

Proposed scope of Pre-Construction Services (Design Phase):

Design document review & coordination
Design constructability review & recommendations
Value Management (VE) & cost savings recommendations
Contractor scope evaluation

Proposed Fee: Estimated (25) hours @ $200 per hour = $5,000 NTE Plus any required travel time: $60 per hour
Pass-thru Expenses without mark-up: Cost of all travel expenses
Cost of printing plans or multiple report copies if required Cost of any permits or licenses if required
Cost of professional liability (E&O) insurance coverage if required

Assumptions:
Target start date of Mar, 2023 with a total duration of services of less than 3 mos.
That monthly billing will include the actual work hours x the hourly rate
Billable work hours will not exceed the estimated qty stated above without prior approval from the Owner
Monthly invoices with full payment within (21) days
That all design, engineering and construction work will be performed by others

Final Approach Consulting, LLC ~ 850.227.5922 ~ MattFleck66@gmail.com

That final decision-making authority on the project will remain with the project executives
That we will execute a mutually agreeable contract for consulting services before any services are rendered
That any potential liability of the consultant can never exceed the total fee paid for the proposed services
That incidental costs of performing this scope of services are included in the fee (i.e. communications, payroll taxes & insurance, vehicle & office equipment, & General Liability Insurance)
That this offer will expire if not accepted within (30) days.

Please feel free to contact me with any questions or concerns and thank you again for this opportunity.

Sincerely,	Accepted:

		Date		
Matt Fleck	Tom Panaseny	
President		
Final Approach Consulting, LLC	

Final Approach Consulting, LLC ~ 850.227.5922 ~ MattFleck66@gmail.com

Laurel Road Community Development District

Funding Requests Nos. 094 – 100

LAUREL ROAD COMMUNITY DEVELOPMENT DISTRICT

Funding Request No. 94-100

FR #	Description	Amount	Total	
				
94	Grau and Associates	$	4,500.00		
				
	PFM Group Consulting	$	5.64		
				
			$4,505.64	
				
95	Forsberg Construction	$	139,213.73		
				
			$139,213.73	
				
96	Supervisor Fees - 03/08/2023			
	Dale Weidemiller	$	200.00		
	John Blakley	$	200.00		
	Pete Williams	$	200.00		
	Janice Snow	$	200.00		
	John Leinaweaver	$	200.00		
				
	Vogler Ashton	$	472.50		
				
			$1,472.50	
				
97	Cast Systems	$	5,906.64		
		$	1,894.52		
		$	1,710.41		
		$	8,188.64		
		$	4,921.63		

		$	4,336.49		
				
			$26,958.33	
				
98	CA Florida Holdings	$	162.25		
				
	PFM Group Consulting	$	4,000.00		
				
			$4,162.25	
				
99	CA Florida Holdings	$	170.50		
				
			$170.50	
				
100	AM Engineering	$	9,152.43		
		$	10,808.93		
				
	Cast Systems	$	12,034.38		
		$	2,953.32		
		$	8,476.12		
		$	4,108.85		
		$	8,061.21		
		$	4,108.85		
		$	2,953.32		
				
	Driggers Engineering Services	$	8,137.00		
				
	LRK	$	10,500.00		
				
			$81,294.41	
				
		Total	$257,777.36	

P

LAUREL ROAD
COMMUNITY	DEVELOPMENT	DISTRICT

Funding Request No. 094
3/3/2023

Item No.

Vendor	Invoice
Number

General Fund

1	Grau and Associates		
FY 2022 Audit

2	PFM Group Consulting	23715	$  4,500.00	
January Reimbursables	OE--EXP--02--2023--25	$	5.64	
	
TOTAL	
$  4,505.64	

Secretary/ Assistant Secretary	Board Member

Laurel Road COD
c/o PFM Group Consulting
3501 Quadrangle Blvd. Ste. 270

RECEIVED
By Amanda Lane at 3:55 pm, Mar 06, 2023

Orlando, FL 32817
LaneA@pfm.com II (407) 723--5925

LAUREL ROAD
COMMUNITY	DEVELOPMENT	DISTRICT

Funding Request No. 095
3/8/2023

Item No.

Vendor	Invoice
Number

Construction Fund

1	Forsberg Construction
Remainder of Pay Application 19 for Vistera of Venice - Phase 1	$139,213.73

TOTAL	$ 139,213.73

�/
Secretary / Assistant Secretary	BoardMembeY 

Laurel Road COD

RECEIVED
By Amanda Lane at 12:05 pm, Mar OB, 2023

c/o PFM Group Consulting 3501 Quadrangle Blvd. Ste. 270
Orlando, FL 32817
LaneA@pfm.com II (407) 723-5925

LAUREL ROAD
COMMUNITY	DEVELOPMENT	DISTRICT

Funding Request No. 096

	3/10/2023		
	Item	Vendor	Invoice	General		
	No.		Number	Fund		
	
1	
Supervisor Fees -- 03/08/2023 Meeting
Dale Weidemiller	

--	

$	200.00		
		John Blakley	--	$	200.00		
		Pete Williams	--	$	200.00		
		Janice Snow	--	$	200.00		
		John Leinaweaver	--	$	200.00		
	2	Vogler Ashtoonn
District Counsel Through 02/15/2023	
600	
$	472.50		
			
TOTAL	
$	1,472.50		

Secretary I Assistant Secre[ary	Board Member

Laurel Road COD
c/o PFM Group Consulting

RECEIVED
By Amanda Lane at 11:37 am, Mar 13, 2023

3501 Quadrangle Blvd. Ste. 270
Orlando, FL 32817
LaneA@pfm.com II (407) 723--5925

LAUREL ROAD
COMMUNITY	DEVELOPMENT	DISTRICT

Funding Request No. 097

3/10/2023	

Item	Vendor	Invoice	Construction		
No.		Number	Fund		

1	
Cast Systems				
	Vistera of Venice Construction Materials	51290	$ 5,906.64		
	Vistera of Venice Construction Materials	51291	$ 1,894.52		
	Vistera of Venice Construction Materials	51311	$ 1,710.41		
	Vistera of Venice Construction Materials	51312	$ 8,188.64		
	Vistera of Venice Construction Materials	51326	$ 4,921.63		
	Vistera of Venice Construction Materials	51344	$  4,336.49		
		
TOTAL	
$26,958.33		

Secretary I Assistant Secretary	Board Member

Laurel Road COD
c/o PFM Group Consulting

RECEIVED
By Amanda Lane at 11:37 am, Mar 13, 2023

3501 Quadrangle Blvd. Ste. 270
Orlando, FL 32817
LaneA@pfm.com II (407) 723-5925

P

LAUREL ROAD
COMMUNITY	DEVELOPMENT	DISTRICT

Funding Request No. 098
3/17/2023

Item	Vendor	Invoice	General
No.	Number	Fund

1	CA Florida Holdings		
Legal Ad 8367942 on February 1, 2023	5358563	$	162.25	
2	PFM Group Consulting
DM Fee: March 2023	
DM--03--2023--25	
$	2l,OOO.OO	
	
TOTAL	
$	4,162.25	

Secretary I Assistant Secretary	

Laurel Road COD
c/o PFM Group Consulting

RECEIVED
By Amanda Lane at 9:50 am, Mar 20, 2023

3501 Quadrangle Blvd. Ste. 270
Orlando, FL 32817
LaneA@pfm.com II (407) 723--5925

LAUREL ROAD
COMMUNITY	DEVELOPMENT	DISTRICT

Funding Request No. 099

3/23/2023		
Item No.	Vendor	Invoice Number	General Fund	

1	
CA Florida Holdings			
	Legal Ad 8230693 on January 4, 2023	5259069	$	170.50	
		
TOTAL	
$	170.50	

//	
Secretary/ Assistant Secretary	Board Member

Laurel Road COD
c/o PFM Group Consulting

RECEIVED
By Amanda Lane at 5:38 pm, Mar 27, 2023

3501 Quadrangle Blvd. Ste. 270
Orlando, FL 32817
LaneA@pfm.com II (407) 723-5925

LAUREL ROAD
COMMUNITY	DEVELOPMENT	DISTRICT

Funding Request No. 100

	3/31/2023		
	Item	Vendor	Invoice	Construction		
	No.		Number	Fund		
	
1	
A M Engineering				
		Engineering Services Through 11/25/2022	53700	$  9,152.43		
		Engineering Services Through 02/24/20233	53896	$$10,808.933		
	2	Cast Systemss
Vistera of Venice Construction Materials	
51370	
$$12,034.388		
		Vistera of Venice Construction Materials	51397	$$  2,953.32		
		Vistera of Venice Construction Materials	51451	$$  8,476.12		
		Vistera of Venice Construction Materials	51480	$$  4,108.85		
		Vistera of Venice Construction Materials	51537	$$  8,061.21		
		Vistera of Venice Construction Materials	51538	$$  4,108.85		
		Vistera of Venice Construction Materials	51566	$$  2,953.32		
	3	Driggers Engineering Services				
		Vistera Phase 1 Materials Testing Through 09/23/2022	SAL16157	$$  8,137.000		
	4	LRK				
		Vistera Interior Design Services Through 02/28/2023	04.21020.,0--7	$ ,0,500.00		
			
TOTAL	
$81,294.41		

Secretary / Assistant Secretary	Board Member

Laurel Road COD
c/o PFM Group Consulting

RECEIVED
By Amanda Lane at 8:34 am, Apr 06, 2023

3501 Quadrangle Blvd. Ste. 270
Orlando, FL 32817
LaneA@pfm.com II (407) 723--5925

Laurel Road Community Development District

District Financial Statements

Laurel Road CDD
Statement of Financial Position As of 2/28/2023

Current Assets
General Checking Account
Accounts Receivable - Due from Developer Prepaid Expenses
Series 2021A1 Debt Service Reserve Series 2021A2 Debt Service Reserve Series 2021A Revenue
Series 2021A2 Interest
Series 2021A Acquisition/Construction Total Current Assets

Investments
Amount Available in Debt Service Funds Amount To Be Provided
Total Investments

Total Assets

General Fund	Debt Service Fund		Capital Projects Fund	
	
Assets			

$5,840.69				
11,150.00				
721.86				
	$327,259.38			
	164,843.75			
	27.50			
	0.05			
			$869,924.93	
$17,712.55	$492,130.68		$869,924.93	
$0.00	$0.00		$0.00	
$17,712.55	$492,130.68		$869,924.93	

Long-Term Debt		Total	

$0.00		

$5,840.69 11,150.00
721.86
327,259.38
164,843.75
27.50
0.05
869,924.93
$1,379,768.16	

$492,130.68 21,857,869.32
$22,350,000.00		
$492,130.68 21,857,869.32
$22,350,000.00	
$22,350,000.00		$23,729,768.16	

$0.00		

$10,150.00 11,150.00
777,639.46
$798,939.46	

$22,350,000.00
$22,350,000.00		
$22,350,000.00
$22,350,000.00	
$22,350,000.00		$23,148,939.46	

$0.00		

($0.05) 3,898.74
(7,486.14)

865,543.13
(373,412.45)

6,835,756.09
(6,743,470.62)

$580,828.70	
			
$22,350,000.00		$23,729,768.16	

Liabilities and Net Assets

Current Liabilities Accounts Payable Deferred Revenue Retainage Payable

$10,150.00 11,150.00

$777,639.46

Total Current Liabilities

Long Term Liabilities
Revenue Bonds Payable - Long-Term

 			 
$21,300.00	$0.00	$777,639.46

Total Long Term Liabilities	$0.00		$0.00		$0.00	
Total Liabilities	$21,300.00		$0.00		$777,639.46	

Net Assets
Net Assets, Unrestricted	

($0.05)					
Net Assets - General Government	3,898.74					
Current Year Net Assets - General Government	(7,486.14)					
Net Assets, Unrestricted			$865,543.13			
Current Year Net Assets, Unrestricted			(373,412.45)			
Net Assets, Unrestricted					$6,835,756.09	
Current Year Net Assets, Unrestricted					(6,743,470.62)	
Total Net Assets	($3,587.45)		$492,130.68		$92,285.47	
						
Total Liabilities and Net Assets	$17,712.55		$492,130.68		$869,924.93	

 	 

Page 1 of 1

Laurel Road CDD Statement of Activities As of 2/28/2023

General Fund

Debt Service Fund

Capital Projects Fund

Long-Term Debt

Total

Revenues

Off-Roll Assessments	$13,502.85								$13,502.85	
Developer Contributions	20,522.43								20,522.43	
Other Income & Other Financing Sources	0.64								0.64	
Inter-Fund Group Transfers In			($21.08)						(21.08)	
Inter-Fund Transfers In					$21.08				21.08	
Total Revenues	$34,025.92		($21.08)		$21.08		$0.00		$34,025.92	

Expenses

Supervisor Fees	$5,000.00								$5,000.00	
Public Officials' Liability Insurance	2,504.00								2,504.00	
Trustee Services	3,524.39								3,524.39	
Management	20,000.00								20,000.00	
District Counsel	2,178.50								2,178.50	
Legal Advertising	2,046.17								2,046.17	
Office Supplies	125.00								125.00	
Web Site Maintenance	2,900.00								2,900.00	
Dues, Licenses, and Fees	175.00								175.00	
General Insurance	3,059.00								3,059.00	
Interest Payments - A1 bond			$208,557.50						208,557.50	
Interest Payments - A2 bond			164,843.75						164,843.75	
Engineering					$7,046.35				7,046.35	
Contingency					6,736,545.64				6,736,545.64	
Total Expenses	$41,512.06		$373,401.25		$6,743,591.99		$0.00		$7,158,505.30	

Other Revenues (Expenses) & Gains (Losses)

Interest Income			$9.88						$9.88	
Interest Income					$100.29				100.29	
Total Other Revenues (Expenses) & Gains (Losses)	$0.00		$9.88		$100.29		$0.00		$110.17	

Change In Net Assets	($7,486.14)		($373,412.45)		($6,743,470.62)		$0.00		($7,124,369.21)	

Net Assets At Beginning Of Year	
$3,898.69		
$865,543.13		
$6,835,756.09		
$0.00		
$7,705,197.91	

Net Assets At End Of Year	

($3,587.45)		

$492,130.68		

$92,285.47		

$0.00		

$580,828.70	

Page 1 of 1

Laurel Road CDD
Budget to Actual
For the Month Ending 02/28/2023

Year To Date

	Actual		Budget	Variance		FY 2023
Adopted Budget	

Revenues						
Off-Roll Assessments	$	13,502.85		$	-	$	13,502.85		$	-	
Developer Contributions	20,522.43		114,055.42	(93,532.99)		273,733.00	
Other Income & Other Financing Sources	0.64		-	0.64		-	
Net Revenues	$	34,025.92		 	
$	114,055.42	$	(80,029.50)		$	273,733.00	

General & Administrative Expenses						
Supervisor Fees	$	5,000.00		$	5,375.00		$	(375.00)		$	12,900.00	
Public Officials' Liability Insurance	2,504.00		-		2,504.00		-	
Trustee Services	3,524.39		2,500.00		1,024.39		6,000.00	
Management	20,000.00		20,000.00		-		48,000.00	
Engineering	-		6,250.00		(6,250.00)		15,000.00	
Dissemination Agent	-		416.67		(416.67)		1,000.00	
District Counsel	2,178.50		10,416.67		(8,238.17)		25,000.00	
Assessment Administration	-		2,291.67		(2,291.67)		5,500.00	
Audit	-		2,708.33		(2,708.33)		6,500.00	
Arbitrage Calculation	-		208.33		(208.33)		500.00	
Telephone	-		83.33		(83.33)		200.00	
Postage & Shipping	-		208.33		(208.33)		500.00	
Legal Advertising	2,046.17		3,333.33		(1,287.16)		8,000.00	
Miscellaneous	-		246.27		(246.27)		590.00	
Office Supplies	125.00		208.33		(83.33)		500.00	
Web Site Maintenance	2,900.00		381.25		2,518.75		915.00	
Dues, Licenses, and Fees	175.00		72.92		102.08		175.00	
Maintenance Staff	-		8,333.33		(8,333.33)		20,000.00	
Lifestyle Staff	-		8,333.33		(8,333.33)		20,000.00	
Total General & Administrative Expenses	$	38,453.06		$	71,367.09		$	(32,914.03)		$	171,280.00	

Field Operations Expenses

Electric	$	-		$	1,458.33		$	(1,458.33)		$	3,500.00	
Water Reclaimed	-		2,083.33		(2,083.33)		5,000.00	
Equipment Rental	-		2,500.00		(2,500.00)		6,000.00	
General Insurance	3,059.00		2,480.00		579.00		5,952.00	
Property & Casualty Insurance	-		2,125.00		(2,125.00)		5,100.00	
Irrigation	-		83.33		(83.33)		200.00	
Lake Maintenance	-		7,500.00		(7,500.00)		18,000.00	
Landscaping Maintenance & Material	-		10,416.67		(10,416.67)		25,000.00	
Landscape Improvements	-		1,041.67		(1,041.67)		2,500.00	
Contingency	-		4,166.67		(4,166.67)		10,000.00	
Gate - Repairs & Maintenance	-		416.67		(416.67)		1,000.00	
Street Sweeping	-		6,250.00		(6,250.00)		15,000.00	
Lighting	-		83.33		(83.33)		200.00	
Bike Share	-		2,083.33		(2,083.33)		5,000.00	
Total Field Operations Expenses	$	3,059.00		$	42,688.33		$	(39,629.33)		$	102,452.00	

Total Expenses	 $	41,512.06   $	114,055.42 	 $	(72,543.36)	 $	273,732.00  Net Income (Loss)		$		(7,486.14)	$		-		$		(7,486.14)		$		1.00 *

* The prior management company did not balance the budget for the Board.	Page 1 of 1